Mitigating Risk of Professional License Verification with Automation

License Verification Tool | Ambulatory Care Nursing

Ambulatory Care Nursing involves the management of patient care in settings that are outside of the walls of a hospital or emergency room. Accurately verifying professional licensing and certifications, while meeting government regulations and staying in Compliance with organizations like the Joint Commission, can be a difficult task.

However, technology has made the process of verifying certifications and licensing a simpler task. Automated license Verification systems offer an effective solution for organizations of all sizes, as they reduce manual processes and provide transparent and timely tracking of compliance.

This article will discuss the benefits of automated license verification systems, the necessary steps to implement them, and how best to use them to protect organizations from risk. By the end of this article, you will understand how to build a robust compliance program that includes primary source verification and automated tracking tools.

Benefits of Automated License Verification Systems

Automated license verification systems come with a wide range of benefits for healthcare organizations. Here are just a few of the advantages that organizations can expect when using this technology:

Improve Staff Utilization: Automated license verification systems can drastically reduce the time spent validating and tracking licenses and certifications. As a result, organizations can better utilize their staff resources.

Complete Visibility and Control: Automated license verification systems provide complete visibility and control of a workforce compliance program. This allows organizations to tailor the system to their specific compliance requirements.

Real-Time Tracking: Real-time tracking of employee licenses and credentials in one system of record makes it easier to stay on top of expirations and any required renewals.

Automated Workflows: Automated license verification systems typically include pre-built workflows that are fully configurable to automate the process of license applications. This helps ensure accuracy and saves organizations time.

Implementing Automated License Verification Systems

Implementing automated license verification systems can be tricky but is well worth the effort. Here are the key steps to implement this technology:

Research: Organizations should research and select a verification technology that can meet their specific needs and budget. It is important to select a system with features that can help you stay compliant with regulatory requirements and organizations like the Joint Commission.
Evaluate Your Workflows: Before you integrate automation, you will first need to evaluate your current processes and identify any potential issues. This will help you fine-tune your workflows and ensure smooth operation once the system is in place.
Integrate Automation: Once you have evaluated your workflows, It is time to integrate the system. This typically involves setting up the technology and adding users.
Training: Once the system is integrated, offer proper training to all staff on how to use the system. This will ensure that everyone is utilizing the system correctly and is aware of how to stay compliant with regulatory requirements.
Monitor Progress: Finally, organizations should monitor the system closely to ensure that everything is running smoothly and that everyone is staying compliant.

Protecting Organizations From Risk With Automated License Verification Systems

Organizations, especially those in the healthcare industry, should take steps to protect themselves from any potential risks associated with professional license verification. Here are some ways organizations can use automated license verification systems to minimize their risk:

Primary Source Verification: Primary source verification is one of the most important steps to ensure compliance. Automated license verification systems allow organizations to easily verify licenses and certifications directly from the primary state and national boards or regulatory agencies.

Automated Tracking: Automated license verification systems offer real-time tracking of employee credentials and licenses. This makes it easier to monitor and stay ahead of expirations and other regulatory requirements.

Mitigate Legal Liability: Implementing automated license verification systems helps organizations stay compliant with regulatory requirements and mitigate legal liability.

Automated license verification systems can be a valuable asset for any healthcare organization. Not only do they help organizations stay compliant with regulatory requirements, but they also improve staff utilization, provide complete visibility and control, and offer automated tracking. Organizations should take the necessary steps to implement this technology and protect themselves from any potential risks.

Topics:

License Verification,

Automated License Tracking,

Professional Licensing

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