Automated License Verification: How It Transforms Occupational Compliance

License Verification Tool | Clinical Nurse Specialist; Wellness through Acute Care (Adult-Gerontology)

Employers in the United States face a growing complexity of regulatory hurdles when it comes to the schemes of licensing and certification. Making sure their staffing and organizational levels comply with the relevant law and jurisdiction, organizations traditionally have had no method of accurately monitoring employee license status and risk levels. This ‘blind spot’ leaves companies exposed to some significant business and compliance risks, which can arise from issues related to renewal, state variation, and more.

However, in recent years, a solution to this challenge has arrived onto the scene; employing an automated license verification system. In this article, we explore the benefits of automated license verification (ALV) for allied healthcare organizations, the differences between primary and secondary source verification, and the practical aspects of license management.

What Is Automated License Verification?

At its core, automated license verification is the process of verifying and managing the status of occupational licenses and certifications of an organization. ALV is a digital process implemented via software (or through manual input) that allows organizations to regularly check the active status of their employees’ certification with the relevant administrative regulatory bodies.

The benefit of using an automated license verification platform is the assurance of a large-scale, automated check of employee certifications without the human labor and errors associated with manual checking. Through an automatic license verification system, employers are able to stay on top of watering audit requirements, avoid organizational lapses in certification, and accurately track information on renewed licenses and certifications.

The goal of an automated license verification platform is to save time, reduce costs, and reduce the risk associated with negligence. Knowing the organizational and occupational license status of your workforce is a key factor in managing a compliance program. ALV ensures that certification is appropriately tracked, appropriately renewed, and free from sanctions or other disciplinary actions.

Primary vs. Secondary Source Automated License Verification

There are two main types of automated license verification: primary source (PSV) verification and secondary source (SSV) verification. A primary source verification is when an organization verifies the license of an individual directly from the source granting the license. This meaning the organization makes contact with the relevant government body, board, or licensing authority and obtains the necessary license information from them directly. A secondary source verification involves relying on a third-party to provide the necessary license information.

Generally, primary source verification is the more comprehensive and effective form of license verification as it offers employers the benefit of direct contact with the administering source. As a result, primary source verification affords a higher degree of assurance and accuracy, as a third-party middleman is not involved.

How Can Automated License Verification Help Allied Healthcare Organizations?

In allied healthcare organizations, maintaining workforce certification is a critical component of staying within the required regulatory compliant benchmarks. This means that the errors associated with manual license checks can often leave organizations exposed to compliance issues.

An automated license verification system means that organizations can stay on top of the status of their employees’ certifications at all times, preventing any potential lapse in certification, and reducing the compliance risk associated with manual license checks.

The time-saving and cost-saving capabilities of automated license verification can be significantly advantageous for allied healthcare organizations. Through streamlined and comprehensive tracking and verification processes, employers are able to increase operational efficiency, improve team productivity and lower overall compliance risk.

Practical Aspects of License Management

Along with the regulatory and code-compliant advantages that come along with automated license verification, there are a number of practicality aspects to consider when implementing an ALV. For starters, organizations should seek out an automated license verification platform that offers ease in onboarding and setup, and a platform that is intuitive and user-friendly.

It is also important to understand how exactly the automated license verification platform works. Does the platform track and manage licenses and certifications directly from the source? Does the platform automatically review the credentials and license information of an individual? Does the platform alert you when additional licenses and certifications are due to expire? All of these factors should be taken into consideration when selecting an ALV platform for your organization.

In addition to these considerations, organizations should also look for an ALV system that offers complete visibility and control within their compliance program. Automated license tracking and primary source verification is a key factor in mitigating organizational risk and can help employers stay up to date with their regulatory compliance efforts.

Conclusion

Automated license verification is becoming increasingly important in Todays regulatory environment. Organizations within the allied healthcare industries are particularly reliant on a continuous stream of information with regards to certification, renewals, and other related documents and credentials.

Making use of an automated license verification system can save precious time, aid in organizational regulation compliance, and mitigate risk. Employers should be sure to look for an ALV platform that offers complete visibility, intuitive onboarding, and comprehensive license and credential management.

Topics:

License Verification,

Occupation Compliance,

Automated License Verification

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