License Tracking and Primary Source Verification: A Comprehensive Guide

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Maintaining compliance with relevant occupational licensing regulations and verifying the credentials of employees can be a daunting task for employers. Thousands of licensing boards across the United States require employers to keep their employee licensing and credential information up-to-date. However, verifying these credentials manually and staying abreast of changes to the occupational licensing regulations can result in costly penalties, fines, and even criminal charges. Fortunately, employers can leverage automated license tracking and primary source verification services to streamline and secure their operations.

License tracking and primary source verification are both important tools for maintaining a compliant workforce and safeguarding operations. To understand why license tracking and primary source verification are essential, let?s take a look at what they are, when they should be used, and some common applications.

What is License Tracking?

License tracking refers to the process of keeping an organized record of employee credentials, licenses, and certifications. Employers can use license tracking to stay apprised of any changes in employees? licensing statuses, as well as manage renewals, applications, and expiration dates.

License tracking allows employers to gain a more comprehensive view of their workforce at any given time. With license tracking, employers can quickly and easily verify employee credentials, ensuring that their workforce is made up of qualified professionals and that all employment-related claims are accurate. Additionally, license tracking can help employers be proactive and stay ahead of any potential compliance issues.

What is Primary Source Verification?

Primary source verification is a more advanced form of license tracking and is used to validate employee credentials from their original source. With primary source verification, employers can be certain that employees have the necessary licensing or certifications and that these credentials are up-to-date and correct.

Primary source verification is different from license tracking in that it is more sound and comprehensive. Whereas license tracking merely looks at an employees claim of credentials, primary source verification confirms the validity of the employees claims by cross-referencing the credentials with the original source. This allows employers to avoid any costly fines or disciplinary action from licensing boards by double-checking the accuracy of employee credentials.

When to Use License Tracking and Primary Source Verification

License tracking and primary source verification should be used whenever employers are required to verify employee credentials in order to be compliant. In particular, employers should use these tools to verify credentials when hiring employees or when employees need to renew their licenses or certifications.

For instance, when hiring a nurse, employers should use license tracking or primary source verification to ensure that the nurse is certified and has the necessary qualifications. This process will save employers the time and expense of having to verify credentials manually and will help them abide by industry regulations.

Common Applications of License Tracking and Primary Source Verification

Common applications of license tracking and primary source verification include but are not limited to:

Verifying and tracking occupational licenses and certifications upon hire

Ensuring proper and timely license renewals and applications

Auditing credential documents to ensure accuracy and reduce risk

Managing financial, criminal, and other background checks

Confirming the status of an employees license of certification

Last ideas

Verifying and managing employee credentials is essential to staying compliant with relevant industry regulations. License tracking and primary source verification services can be used to automate and streamline the process of license/certification/renewal management and ensure that employers are making informed workforce decisions.

Topics:

License tracking,

Primary source verification,

Credential verification

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