If you’re a compliance manager juggling dozens (or hundreds) of employee licenses across multiple states, you’re not alone in feeling overwhelmed. The manual tracking, the constant fear of missed deadlines, the mountain of paperwork—it’s enough to keep anyone up at night.

But here’s some encouraging news: 51% of compliance managers are planning to ditch their spreadsheets for automated solutions in 2025. That’s a 22% jump from last year, signaling a major shift in how smart companies are approaching license management.

The Hidden Costs of Manual License Tracking

Think spreadsheets are saving you money? Think again. The average OSHA penalty alone is $16,550 per violation—and that can skyrocket to $160,000 for serious offenses. When you factor in:

• Staff time spent on manual tracking
• Risk of missed renewal deadlines
• Difficulty coordinating across departments
• Constantly changing regulations across jurisdictions

The “free” spreadsheet approach suddenly doesn’t look so economical.

What 42% of Multi-State Companies Are Learning the Hard Way

Our recent survey revealed that 42% of multi-state companies still rely on manual processes for compliance management. These organizations consistently struggle with:

Tracking expiration dates across multiple jurisdictions (the #1 pain point) Staying current with ever-changing regulations Managing documentation for hundreds or thousands of licenses Coordinating between departments who don’t talk to each other Proving compliance when auditors come knocking

Sound familiar? You’re definitely not alone.

The 2025 Compliance Revolution

Smart companies are embracing three key trends this year:

1. AI-powered regulatory monitoring that flags changes specific to your workforce
2. Advanced reporting tools that identify skill gaps and compliance strengths
3. Scalable onboarding workflows that get new employees compliant faster

The companies making this shift aren’t just reducing risk—they’re gaining competitive advantages through better workforce insights and streamlined operations.

Ready to Join the 51%?

If you’re tired of playing compliance roulette with spreadsheets, we’ve created something specifically for you. Our 2025 Employee License Tracking and Management Handbook walks you through:

• The current state of license management (spoiler: it’s messier than you think)
• Top compliance challenges and how leading companies solve them
• Software selection criteria that actually matter
• A phased approach to implementation that won’t overwhelm your team
• Real business outcomes and cost savings you can expect

Your Next Step

Whether you’re ready to make the switch now or just exploring your options, this handbook will save you months of research and help you avoid costly mistakes.

Download the 2025 Employee License Tracking and Management Handbook and discover why over half of compliance managers are making the switch to automated solutions this year.

Don’t let manual processes hold your business back. Your future self (and your audit trail) will thank you.

Ready to see how Certemy can transform your compliance management? Visit Certemy.com to chat with our team about your current process.