Automated Primary Source Validation Improves Compliance with Professional License Verification

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For most organizations, Compliance is a formidable challenge. Measuring and verifying that your staff holds the appropriate training and certifications is essential for meeting regulatory requirements. As the workload of managing licensing information from multiple primary sources increases, it is important to leverage the right tools to improve visibility and control within your workforce compliance program.

Primary source validation, or automated license Verification, is an efficient way to stay ahead of compliance. It takes the tedious task of manually tracking license and certification applications out of the equation, eliminates errors, and can save you both time and money. In this article, we will dive into the benefits of automated license verification and best practices for implementing primary source validation in your workforce compliance program.

What Is Automated License Verification?

Automated license verification, also known as primary source validation, is a modern approach to validating professional credentials in real-time. This process verifies that license and certification information in your workforce database is accurate, up-to-date, and free from sanctions or other disciplinary actions. All you need is an employees primary source information?such as name, social security number, license and certification numbers, and expiration dates?to validate their credentials.

Unlike manual license verification, automated primary source validation saves HR professionals from the mundane task of manually entering and updating license information. This efficient process eliminates human errors and potential compliance risks associated with manual data entry. It also allows you to avoid the time-consuming process of reaching out to the issuing agencies for manual updates on certifications. Automated license verification enables organizations to automate workforce tracking and front-line training, removing the burden of managing credentials-related paperwork.

How to Utilize Automated License Verification for Compliance

By implementing a license verification tool, organizations can gain full visibility and control of their workforce compliance program. To utilize automated license verification, organizations must first identify the license and certification requirements of their staff, mapping out the expiration dates, renewal reminders, and upskilling efforts. With this mapped out, organizations can use a license verification system to create a ?system of record? that correlates employee credentials with the necessary documents and certifications.

By making use of a license verification tool, organizations can avoid compliance issues by monitoring certifications and employee credentials in one place. Plus, pre-built workflows create an automated license application process. This way, HR teams can save time managing license-related paperwork, improve staff utilization, and verify credentials in real-time.

The Benefits of Automated Licensing Verification

Using automated licensing verification can bring significant benefits to organizations. Here are a few of the primary benefits:

Improve Visibility: Automated license verification helps organizations keep track of employee licenses and check credentials for potential discrepancies with ease. This greatly improves employee data visibility across the organization.

Real-Time Tracking: With automated primary source verification, organizations can automatically track employee credentials in real-time and free up HR teams from manual data entry.

Mitigate Compliance Risks: Automated license verification enables quick updates of employee credentials, which reduces the risks of non-compliance. This is especially important for organizations in heavily regulated industries.

Increased Staff Productivity: Automated primary source validation can help optimize staff utilization and maximize productivity for organizations. By streamlining tedious manual tasks, HR teams can focus on improving the quality of their services.

Best Practices for Licensing Verification

To ensure the best use of license verification tools, organizations should keep a couple of best practices in mind:

Ensure Accuracy: While automated license verification eliminates manual errors, organizations should still exercise caution when it comes to accuracy. Organizations should double-check employee credentials to ensure the accuracy of updates.

Regularly Monitor Updates: In order to maintain compliance, organizations should ensure that they regularly monitor changes in their employee credentials. It is best practice to check employee credentials at least once a year.

Integrate Processes: Organizations should also stay up to date with the latest technologies and trends in human resources. Integrating automated license verification processes with other HR software can greatly improve the efficiency of operations.

In summary

Automated license verification can be an invaluable tool for organizations looking to streamline their operations while staying compliant with regulations. By utilizing automated primary source validation, organizations can save time, improve data visibility, and mitigate compliance risks. It is important to understand the benefits and best practices associated with license verification to truly maximize the potential of automated primary source validation.

Topics:

Automated License Verification,

Primary Source Validation,

Compliance

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