License Verification Tool | Care of the Extremely Low Birth Weight Neonate

For healthcare providers looking after extremely low birth weight (ELBW) neonates, the reliability and accuracy of license Verification is critical for patient care. Primary source verification is one of the only ways to ensure the validity and currency of the important credentials that healthcare professionals need to treat newborn patients. In this article, we explore the complexities of license verification for neonatal care, the challenges of tracking and managing licenses and certifications, and how automated license tracking and primary source verification can help reduce risks and improve staff utilization.

The Basics of ELBW Care

ELBW infants are born at a gestational age of under 28 weeks and weigh less than 1000g at birth. They are at high risk of morbidity and mortality with health care professionals facing significant challenges in providing the care they need. ELBW infants are very fragile, and their surrounding environment should be closely monitored to prevent infection. They require more intensive nursing care than other babies, including more frequent suctioning and stimulation, skin care, and phototherapy for jaundiced skin. It is important that caregivers are aware of their vulnerabilities and do everything to provide the best possible care.

Understanding the Challenges of License Verification for Neonatal Care

The neonatal environment presents unique challenges for license verification. Because ELBW infants require specialized care, healthcare providers need to be confident in the validity and currency of their registered credentials. Unfortunately, license and credential tracking can become difficult and time-consuming in such a fast-paced environment. Additionally, managing paper records of licenses across multiple healthcare organisations is prone to error. This can open healthcare organisations up to legal and financial risks associated with credential mismatch.

Benefits of Automated License Tracking and Primary Source Verification

Automated license tracking and primary source verification can help increase accuracy and reliability of healthcare regulations and provide increased visibility and control of a Compliance program. Automated license tracking technology is designed to be quick and easy, allowing healthcare organisations to monitor and manage licensing and certifications across all employees, saving time and reducing risk. Verifying the validity of licenses or certifications directly with the issuing body is the most reliable way to reduce the risk of errors or misrepresentation.

Primary source verification also has the benefit of providing detailed, real-time tracking of employee licenses and certificates in one system of record. This system of record allows healthcare teams to easily locate, compare, and verify licenses and certifications in one place. Pre-built workflows are customizable to automate license application processes, allowing for faster turnaround time and improved staff utilization.

Going Beyond Automation: Building a Culture of Compliance

It is important to note that automation is not the only component of a reliable license verification process. Building a culture of compliance involves creating an environment of proper credential management across all healthcare organizations. This includes clear communication channels and processes throughout the compliance program; open and honest dialogue between employees and employers regarding license and certification status; strategies to ensure employees are receiving proper training, education, and development opportunities; and a strong commitment to maintaining compliance standards.

Final considerations

Licenses and certifications are integral to providing the highest-quality care for ELBW neonates. Automated license tracking and primary source verification are important tools to ensure that health care providers have reliable and accurate information about national and state certification requirements. Their ability to reduce the time and risk associated with license management also helps create a culture of compliance, ensuring ELBW neonates receive the very best care.


ELBW Care,

Primary Source Verification,

Automated License Tracking