Compliance Automation Software
For any mid to large US based company, selecting an automated compliance management system is a key goal. VP of Human Resources often face the challenge of settling on a satisfactory system that effectively meets compliance and regulatory requirements without sacrificing the quality or convenience. To make this decision, the following key steps should be taken.
Research: Prior to making any decisions, it’s important to assess the pros and cons of available options. Make sure to research all aspects of the potential system including product features, cost, and customer service reputation. Look into customer reviews, industry analysts, and product evaluations. This research will help to narrow down viable choices and inform the selection process.
Review: After the eligible products have been determined, the HR team should review the candidates. Create a spreadsheet or chart with the attributes of each option and compare them side-by-side. Include features, cost, ease of use, level of security, and any other considerations. Get feedback from the appropriate stakeholders within the company. Once the preferences have been identified, the final one to three choices should be selected.
Test: Once the team has determined their vendor and product, it’s time to test it out. Use a trial period or demo version to evaluate the selection. Ask the vendor to provide an example of the product’s user interface. Make sure to explore the product and confirm the features, usability, and security align with the company’s needs.
Evaluate: The initiative of selecting the automated compliance platform should not end with the purchase. The evaluation process should be ongoing. Does the system save the HR team time? Is it meeting key metrics like return on investment? Regular assessments can help uncover any issues that need addressing.
Successfully selecting an automated compliance management system is a critical task for any HR department. Through thoughtful research, review, testing, and evaluation, the team can make an informed decision that meets the needs of the organization’s workforce.