How Primary Source Verification Ensure Your Workforce is Compliant

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Ensuring your workforce remains compliant is no easy task. With countless requirements from various regulatory bodies, it can be difficult to know that you have everything in order and up to date. From employee certifications to occupational licenses, credential tracking remains at the forefront of any compliance program. And with new laws and regulations changing or introducing additional requirements, staying ahead of the curve can be a daunting task.

Primary source verification (PSV) is a key tool that can help you keep track of the status of your workforce?s occupational licenses and certifications. It allows you to confirm the most accurate and up-to-date information from the source of the credential. Let?s take a deeper look into this compliance approach.

What Is Primary Source Verification?

Routine primary source verification refers to the process of validating current credentials and keeping track of critical changes, ensuring that professional credentials are properly in place for every employee or contractor in an organization.

Validation is done by obtaining the most up-to-date information from the original source of the credential. This makes it much easier to ensure that the license or certification is not just ?valid? ? it means that It is actively valid and still up to date. PSV processes take this into account and provide proactive management of renewal dates, license expiration notices, or any other changes that can impact a valid professional credential.

Why Is Primary Source Verification Important?

Primary source verification is critical for many organizations because it helps to confirm that all personnel working to provide a service or product are properly certified to do so. It helps to mitigate any risk tied to occupational and industry licensing or certifications because, if done correctly, you can be confident that your workforce is up to date with current requirements and regulations.

Plus, this process can also reduce any uncertainties about the qualifications of specific employees the organization. This is especially important for organizations working in multiple states or on interstate projects. It also allows you to stay ahead of any upcoming deadlines or changes to an already valid credential.

What Are The Benefits of Primary Source Verification?

The key benefit of using primary source verification is its accuracy. This process is better than any third-party validation because It is done right at the source ? so you can be more confident of the accuracy of the process.

Another major benefit of this verification process is its automated nature. Using an automated system, PSV systems allow you to track and manage licenses and certifications more quickly and easily. With pre-built workflows, It is much simpler to configure and automate an application process or renewal of a credential.

Finally, PSV systems make things much easier to manage for HR teams as well. They provide a single system of record that allows you to track employee licenses and credentials in real-time. Having all of this in one place allows an organization to stay ahead of any potential compliance issues and shift team resources to other areas of business.

How Can You Implement Primary Source Verification?

Adopting a primary source verification system can be a simple process, and there are a few ways you can get started. One of the best approaches is to leverage a license verification platform like Certemy.

Certemy is a trusted partner for many of the biggest employers in the US. They provide an automated verification system that allows you to access and monitor all your organizations licenses and certifications in one place. This allows you to quickly verify that all employees and contractors have up-to-date professional credentials.

Furthermore, Certemy can also provide you with complete visibility and control of your compliance program. This includes tracking renewals, expiration dates, and any sanctions or other disciplinary action that may affect the status of an employees credentials.

The main takeaway

Professional licenses and certifications are critical for any organization in ensuring your workforce is compliant with industry regulations and standards. Without properly verifying these credentials, you are exposing your business to unwarranted risks that can easily be avoided.

Primary source verification is a great way to ensure the accuracy of license and certifications and to keep track of active and up-to-date credentials for your organization. Leveraging an automated system not only simplifies the verification process but also enables HR teams to manage all related tasks in one single system of record.

Certemy is a leader in the space and their license verification platform has proven to save time, mitigate risks, and improve staff utilization for many of the largest employers in the United States.

Topics:

Professional License Verification,

Occupational License,

Primary Source Verification

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