Compliance Automation Software
Effective employee compliance tracking is essential to sustaining the personnel health and safety, security, and overall performance of any mid to large size company. A VP of Human Resources must proactively manage the complex processes that govern compliance within the company. In order to achieve an optimal state of compliance tracking, a VP of HR must understand the requirements, implement an efficient process, track and evaluate progress, and enforce compliance standards.
The first step in improving employee compliance tracking is to understand the legal, regulatory, and internal policy requirements of the company. Compliance tracking requires having a thorough knowledge of all applicable standards, regulations, and laws. This understanding can be gained through researching current applicable resources and regulations, attending conferences, and establishing connections with key industry figures. Gathering this information can be time consuming and will be an ongoing activity. As regulations and standards are updated, HR must update the Employee Compliance Review System to ensure accuracy and reflect the current requirements.
Process design is the next step in improving compliance tracking. In order to effectively manage and improve the system, the VP of HR must develop a comprehensive tracking process. The compliance tracking process should include all necessary activities such as recording compliance violations, communicating procedure updates, gathering employee records, address training and audits, and construct an audit trail. All issues that arise should be addressed within the process and the process should be kept up-to-date.
Once the process is developed, HR must track and evaluation progress. The progress of the process should be recorded, so if issues arise HR can make any necessary adjustments. This can be done through data collection, such as employee feedback, surveys and interviews. Additionally, a comprehensive Compliance Evaluation Report should be conducted regularly to ensure accuracy and identify existing and potential issues.
Lastly, in order for a successful compliance tracking system to be established, enforcement of compliance standards must be put in place. Through enforcement procedures, applicants and employees can be held accountable for their actions, ensuring the security of the company. The enforcement of compliance standards should be tailored to the specific standards, policies, and procedures of the company, and should consider the level of responsibility of each individual employee.
Optimal employee compliance tracking requires a substantial amount of work and dedication. It is essential for any mid to large size company to ensure that the system remains efficient, effective and up-to-date. By following the steps outlined in this article, a VP of HR can make the necessary contributions to help maintain the company’s state of compliance and employee protection.