License Verification Tool | NM -?Nurse Manager

The increased demand for proactive compliance management has elevated the need for Nurse Managers to verify occupational licenses and certifications of healthcare professionals. Unfortunately, navigating the complexities of license verification can be daunting, with numerous questions arising around the process. How do you run primary source verification? What is a license tracking system? How to ensure regulatory compliance? How to ensure team productivity?

This article is specifically designed to answer all these queries and provide Nurse Managers greater visibility and control over their compliance programs. Through this comprehensive guide, Nurse Managers will be able to modernize their license verification protocols and incorporate automated license tracking systems to efficiently streamline these processes.

Primary Source Verification

Primary source verification (PSV) is the process of validating occupational licenses and certifications. It confirms that credentialed healthcare professionals have all the necessary qualifications to deliver the quality of service expected of them. PSV involves state boards verifying and issuing new licenses, suspensions of licenses, disciplinary actions, and other key factors in the licensure process.

Before incorporating a PSV system, Nurse Managers need to assess their current license verification practices. It is essential to evaluate the need for an automated system or the manual system, depending on the number of healthcare professionals the organization has. Nurse Managers will be able to recognize the differences between manual and automated license verification systems in terms of time, cost effectiveness, and accuracy of the data collected.

Manual Versus Automated License Verification

With manual license verification, Nurse Managers are typically required to contact government sources and labor unions, verify the accuracy of the data, and alert their teams of any changes. This process takes significant time, with inaccurate information causing high labor costs. Manual systems also lack real-time tracking of employee licenses and certifications, resulting in limited visibility across the entire organization.

An automated license verification system, such as Certemy, provides an effective solution to these obstacles. Automated systems save time by providing real-time tracking of compliant employee credentials in one secure system of record. By leveraging pre-built workflows, automated license applications processes are able to improve team productivity and visibility across the organization. Certemy is trusted by some of the largest US employers to save time, mitigate risk, and improve staff utilization in the healthcare sector.

End thoughts

The ability to track and manage licenses and certificates in a timely and reliable manner is essential in license verification. For Nurse Managers to stay efficiently and ahead of regulatory compliance, automated license tracking systems provide an effective solution. In this article, we have covered the components associated with manual and automated license verification systems and discussed the advantages of automated systems. We hope that this comprehensive guide serves as a useful source of information for Nurse Managers in the healthcare workforce.


Occupational License,

Healthcare Professionals,

Primary Source Verification