License Verification Tool | Adult Nurse Practitioner

Advanced nurse practitioners such as those specializing in adult health require proper licensure in order to ensure quality of care and data accuracy. To ensure the required license remains in effect in an ever-shifting digital landscape, primary source Verification protocols have been implemented to provide verifiable data needed to properly document all relevant information. Automated license verification tools, such as Certemy, are now commonly used within the medical industry for occupational licenses and certifications to provide real-time tracking of employee credentials in one system of record.

For HR professionals operating within the adult healthcare/nursing space, it has become important to leverage pre-built workflow automation to ensure license applications and renewals are tracked and administered properly. By using primary source verification within these tools, Compliance and the overall quality of care is highly improved. During the onboarding stage, properly authenticating the employees credentials is one of the most important responsibilities of the team.

Eliminating manual processes is a key advantage. Primary source license verification tools provide streamlined ways to identify licensure requirements, certify compliance, maintain records and review documentation. Granted, relying too much on digital technology has posed an equal threat, but with automated technology and software available, manual errors are greatly reduced. Not only does this reduce the potential of error on document verifications but also assists with workloads as large databases of documents can be readily cross-referenced within seconds.

The potential for personnel and records mismanagement is reduced with automated license verification tools that provide visibility across the entire organization. By properly documenting the accreditations of all practicing nurses and practitioners, safety records, discharge records, certification certificates, and other licensure requirements are easy tracked and ensure proper patient safety protocols are followed.

The document verification process begins with the employee uploading primary source verification documents that should be stored in a secure storage system that is accessible only to the appropriate HR staff and medical professionals. These documents must be able to meet the requirements of the organization and should include the employees registration number, document source, and the issue and expiry dates. The documents uploaded are then compared using a software-driven protocol which verifies the validity of the documentation.

In order to safely store this information while also providing longevity of data records for ease of use, organizations can opt to integrate automated license verification tools with their current systems. This will reduce the need for new software, courtesy of the integration capabilities of certifications-based authentication.

On-going case management of employee licenses, including renewals and updates should also be included. With an automated license verification program, there will be no need to manually remind, update, or enter information as all records are electronically tracked and a reminder sent regarding lapsed certification or licenses.

Having a clear process for validating professional certification, licenses, and inquiry based on data is crucial for proper practice and patient health. Automated license verification tools, such as Certemy, provide organizations peace of mind that their practitioners have valid qualifications and will ensure that the personnel operating in the background meet all the necessary requirements. It also reduces potential for errors found in manual processes and provides an accurate system of record.


Nurse Practitioner License,

Primary Source Verification,

Automated License Verification