Maximize License Verification with Automated System, using Primary Sources

License Verification Tool | Blood and Marrow Transplant Certified Nurse

In the wake of the ever-growing complexity of regulatory Compliance and credential requirements for occupational licenses and certifications, organizations are turning to automated primary source Verification systems as reliable tools for ensuring their workforce compliance. With streamlined process automation, integrating primary source verification with an organizations existing workflow can give organizations an added measure of visibility and control over their compliance program, staff utilization, and ultimately provide compliance confidence.

When looking at solutions for primary source verification, organizations first need to understand how primary source verification works, the benefits of having an automated system to streamline the process, and the workflow improvements they can expect.

What is Primary Source Verification?

Primary source verification is the process of authenticating and confirming the current status of licenses or certifications issued by a governing body, such as a state board or licensing agency. This verification process, when carried out manually, is time-consuming, error-prone, and potentially non-compliant.

Organizations have become increasingly aware of the need to ensure credibility, accuracy, and timeliness of verifying their employees licenses and certifications. Organizations cannot afford to take any risk of errors when verifying credentials, as even the smallest mistakes in the process can result in suspension of an employees license, a fine from the licensing authority, or worse. Automated primary source verification provides the much-needed speed, accuracy, and compliance for organizations of all sizes.

Benefits of Automated Primary Source Verification

Organizations that incorporate automated primary source verification into their workforce compliance adherence program gain manifold benefits not available with manual authentication. Automated verification not only saves a significant amount of time and manpower, it also enables organizations to stay ahead of regulatory compliance and stay protected from any third-party action that may arise due to non-compliance.

Streamlining the process with an automated system makes the authentication of credentials more efficient and saves time and money. Automating the exchange of communications between the organization and governing bodies for authentic, up-to-date information on licenses or certifications keeps organizations on the path to compliance.

Furthermore, with an automated system in place, organizations get the added benefit of monitoring license expiration dates and renewals before they become a serious issue. This way, employees are informed in time to make the necessary arrangements for renewal before their licenses are suspended.

Fully functional, pre-built workflow processes of automated primary source verification can be configured to automate the license application process, giving organizations a sophisticated view of their staff utilization and the compliance levels of their workforce.

Workflow Improvements with Automated Primary Source Verification

Organizations incorporating automation into their primary source verification workflow experience improvements in a variety of areas. Automation enables the timely updates of licenses that have expired, been suspended, or have become invalid, and organizations are kept abreast of any changes in their staff’s credentials. Real-time tracking of employee licenses and credentials in one system of record makes it easier for organizations to keep track of their workforce compliance.

A fully automated primary source verification system saves organizations from the hassle and expense of manual authentication. Automated primary source verification also makes it easier for HR teams to manage the compliance of their employees, resulting in greater productivity and visibility across the entire organization.

The main takeaway

Primary source verification is essential for organizations to ensure compliance with applicable regulations and to protect against any potential sanctions. Manual authentication of credentials can be a long and tedious process, and organizations are turning to automated primary source verification systems to streamline the process.

Automating primary source verification enables organizations to keep track of their employee credentials with accuracy and ensure compliance, with lower costs and fewer resources. Automating the process also helps organizations maintain visibility and control over their workforce, leading to improved efficiency, better staff utilization, and greater confidence in their compliance program.

Topics:

License Verification,

Automated Primary Source Verification,

Regulatory Compliance

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