License Verification Tool | College Health Nursing

As an organization evolves, so does its human resources. As an HR department grows, it may be difficult for compliance leads to maintain track of employees’ credentials and licensures, especially if they must be renewed. In many cases, it can be a tedious, manual process to ensure that state regulations are met and that licenses are current, accurate and not under any regulatory sanctions. Licensure verification technology provides organizations with a secure, automated way to manage licenses and certifications for their employees, reducing the burden on compliance leads.

Licensure verification is the process of verifying that an employee holds the appropriate licenses and certifications, and that they are current. This is done by comparing their qualifications to whatever regulations or guidelines that are in place where the organization is based. This process can be done manually, by asking for documentation such as diplomas, licenses and other training documents, or it can be done electronically through licensure verification technology.

Why Is Licensure Verification Important?

The goal of licensure verification is to protect organizations and their employees by ensuring that they are complying with applicable state and federal regulations. For many organizations, licensure verification is a compliance requirement, and failure to properly verify employee qualifications can result in fines, penalties or other legal implications.

In addition, licensure verification is important for many reasons:

? Risk Mitigation:

Licensing and credentialing help organizations to evaluate if an employee is eligible to work in specific areas due to state or federal regulations. Verifying that employees have the needed credentials also allows employers to mitigate any risks associated with misclassifying, or hiring someone who is not legally eligible to work in the applicable area.

? Employee Utilization:

By verifying credentials and licenses, employers can ensure they are utilizing their employees to the fullest extent possible. This helps organizations increase workforce productivity and ensure that they are using their employees? qualifications to their fullest potential.

? Increased Visibility:

Licensure verification gives compliance leads visibility into the entire compliance program across the organization. It also helps ensure that any changing regulations or standards are being met, and that the organization is staying up to date with all applicable rules and regulations.

Automating Licensure Verification

Manual licensure verification can be time consuming and error-prone, so many organizations choose to automate the process. Automated licensure verification technology is the best way to ensure that your organization is meeting compliance requirements and that employee licenses and certifications remain active and up to date.

? Automated Tracking:

With automated licensure verification, organizations can track employee credentials in real-time, ensuring that licenses and certifications are accurately tracked and up to date. This helps to ensure that all required documents are accounted for and that no information is missing.

? Pre-Configured Workflows:

Many licensure verification programs offer pre-built workflows to streamline the license application process. These workflows often include automatic notifications, which can alert HR staff when certain conditions are met, such as when a license is approaching expiration, or when it has been denied.

? Visibility and Control:

Automated licensure verification provides organizations with complete visibility and control over their compliance programs. By automating the process, organizations can save time and reduce errors, making sure that the necessary documents are tracked and up to date.

Primary Source Verification

Primary source verification is the practice of verifying that an employee holds the appropriate credentials and licensures by comparing them to the state or federal licensing board or other original source records. Primary source verification ensures that credentials are accurate and not under any regulatory sanctions.

? Improved Detection:

By verifying licenses and other credentials from the original source, organizations are able to improve their detection abilities. Eligibility changes can be detected more quickly, mitigating any risks associated with misclassifying employees or hiring someone unsuitable for the position.

? Cost Reduction:

By automating the licensure verification process, organizations are able to save time and money. Automated licensure verification reduces the manual labor associated with manually verifying employee credentials, reducing the cost to the organization.

? Consistent Compliance:

Using automated licensure verification and primary source verification technology allows organizations to remain consistently compliant with state and federal regulations. This helps organizations maintain a high level of compliance that can be tracked and monitored in real-time.

Key point

Implementing automated licensure verification and primary source verification technology is an effective way for organizations to remain compliant with state and federal regulations. This technology helps organizations save time and money, as well as reduce the risks associated with manual licensure verification. Automated licensure verification ensures that all employee credentials are properly tracked and up to date, providing organizations with visibility and control over their compliance programs.


Licensure Verification,

Automated Licensure Verification,

Primary Source Verification