As an head of Finance in the telehealth industry, resources are constantly minimized and technology is a major asset. It is essential for an organization’s efficiency to stay up to date on advancements in the industry and remain competitive. Employee knowledge is a competitive advantage, and a certification management system (CMS) is the ideal way to ensure that competency is consistent.
A CMS is a web-based platform allowing companies to store, track, and verify certifications. It refines the time-consuming and inefficient paperwork process associated with traditional methods of certification/recertification tracking. Sophisticated software allows an organization to streamline, organize, and secure data to securely manage records. Employees can easily search and find their certificates, as well as managers can access and identify the level of competence throughout the organization. During the recertification period, a CMS can be set to automatically send notifications in advance to the appropriate employees. The ability to store certificates online eliminates the burden of filing and storing and ensures real-time accuracy.
The advantages of a CMS can not be understated. Employers gain a central repository of all paper or e-certificates, making it easier to find, review, and maintain all records in a single, easily accessible location. Recertification workers can efficiently identify expired credentials and quickly spread the news that renewal is required. Also, regional restrictions can be established to easily determine what employees need and which classes must be taken.
The most impactful way a CMS can assist the head of Finance is through cost savings. The CMS facilitates with budgeting by tracking the number of certifications, their cost and their renewal requirements, while simultaneously reducing operating costs. By providing an automated system, employers and employees control costs by ensuring certifications or licenses cannot exceed the predetermined budget and by streamlining the entire process.
A CMS easily integrates with existing databases, adding to the system’s convenience. With a CMS, training, recertifying, and reporting becomes easier, faster, and more efficient than a manual system, as the exact number of employees with valued skills can be quickly identified. Additionally, various reports and summaries can be immediately generated, enabling a much better view of a portfolio at a glance.
Partnering with a CMS vendor entails minimal effort and cost, but the return on investment is immediate for the head of Finance. Employers are finding that a CMS not only provides financial savings, but also boosts productivity, reduces paperwork, and enables quicker access to accurate records, guaranteeing certification competency is maintained throughout the organization.