License Verification Tool | Holistic Baccalaureate Nurse, Board Certified

Compliance with professional credentialing regulations is critical for organizations that have employees with licenses or certifications. Ensuring each employee holds a valid license and that the applicable skillsets or credentials are up-to-date is an important operational imperative that organizations need to meet in order to manage risk, maximize employee utilization, and ensure compliance with legal regulations.

Primary source verification (PSV) enables organizations to effectively and accurately verify professional credentials. PSV is a process that organizations use to electronically validate credentials issued by educational, governmental, or non-governmental agencies and organizations. This process reduces latency, provides comprehensive credential visibility across departments, and saves time for onboarding, continuing education, and contracted services.

With primary source verification, organizations can track their employees? credentials throughout the workforce lifecycle; manage license expiration dates and renewals; automate license application processes; and create up-to-date records for each employee. Here, we explore the details of primary source verification and how it enables organizations to successfully manage their compliance while improving their efficiency.

Four Stages of the Primary Source Verification Process

The primary source verification process can be divided into four stages: select, obtain, compare, and update. During the first stage, ?select?, organizations need to identify the credentials that need to be verified and enter the employee data into the system. During the second stage, ?obtain?, the organization will access the professional credentialing data from external sources. These sources include educational institutions, licensing authorities, and professional organizations.

Once the data is obtained, the organization can then start the verification process which involves the ?compare? stage. During this stage, the organizations records are compared against the credentialing data from external sources to verify the accuracy of the employees information. When discrepancies are found, the organization can contact the external source to rectify the issue.

In addition to comparing records, organizations also regularly update their records with new information from external sources. This process, known as ?update?, ensures that organizations have the latest information available on their employees? credentials.

Getting Started with Primary Source Verification

Organizations can automate the primary source verification process by using a license verification tool such as Certemy. This cloud-based platform simplifies the process of verifying credentials and helps ensure compliance with industry regulations. Certemy enables users to securely and efficiently access and verify credentials from multiple sources in the same location.

This platform provides real-time tracking of employee licenses and credentials in one system of record and offers pre-built workflows that are fully configurable to automate license application processes. Additionally, Certemys automated primary source verification system validates occupational licenses and certifications across all employees, confirming that each credential is active, appropriately renewed, and free of any disciplinary actions.

The Benefits of Primary Source Verification

Primary source verification helps organizations mitigate risk, save time, and improve employee utilization. This process can also help organizations stay ahead of regulatory compliance and provide complete visibility and control of their workforce compliance program.

Additionally, automating the primary source verification process helps organizations streamline their onboarding process and encourages collaboration across departments. This gives managers and employees a single system of record with up-to-date information on every employees credentials, making it easier to assign and track tasks.

To summarize

Primary source verification is an essential part of any organizations compliance operations. This process helps organizations validate credentials, track employee credentials, and stay ahead of legal and regulatory requirements. By automating the primary source verification process with the help of a license verification tool, organizations can reduce latency, improve team productivity, and gain a single system of record for managing employee credentials.


Primary Source Verification,

Professional Credentialing,

License Verification Tool