Primary Source Verification Automates License Tracking, Aiding Regulatory Compliance

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When it comes to professional certifications, workforce compliance, and employee license tracking, the stakes are high. With the risk of non-compliance costing businesses, professionals, and even regulatory agencies millions of dollars each year, having a reliable system of record that automatically tracks and verifies licenses in real-time is key to maintaining compliance with regulations.

Enter primary source verification?a process that not only serves as an additional layer of verification but also helps automate the license application process. By leveraging pre-built workflows that are configurable to meet specific needs, businesses can quickly and easily obtain the necessary accreditations and certifications and stay ahead of ever-evolving regulatory demands.

In this article, we?ll take a look at what primary source verification is, how it automates license tracking, the workflow configuration process, and how and why organizations should be using it.

What is Primary Source Verification?

Primary source verification (PSV) is a process designed to confirm that a credential, whether it be an occupational license, education degree, certification, or any other form of specialized accreditation, is both accurate and current. The primary sources that are vetted include professional associations, universities, licensing boards, and other authoritative bodies.

The PSV process also includes a review of the individual’s criminal background and their ongoing professional development, both of which can not only ensure licensure but can also help maintain compliance to regulatory standards. All of this is done in a quick, efficient, and accurate manner to ensure your personnel are in compliance with the policies and procedures set forth by the various governing bodies.

How Primary Source Verification Automates License Tracking

One of the greatest advantages of primary source verification is its ability to automate the license tracking process. By leveraging pre-built workflows, organizations can implement a process that starts with the onboarding of new personnel and ends with tracking the validity of license-renewal dates and expiration dates.

Organizations can also customize the process to meet individual business requirements, including verification for status changes, disciplinary actions, and eligibility criteria. This enables full visibility into the status of employee licenses, as well as a real-time tracking system that can alert employees when their license is about to expire.

The Workflow Configuration Process

When implementing a primary source verification system, organizations need to first determine how to best configure their workflow. This starts with defining their requirements, such as determining which credentials and occupations need to be verified and what the frequency of verification will be.

From there, organizations can then set up triggers that will initiate a verification for each credential or employee type. They can also set up rules, such as which documents need to be uploaded, if background checks need to be conducted, or if additional forms need to be filled out.

Finally, organizations can then configure the rules and workflows that are needed to ensure the process is properly followed for each verification request. This includes setting up notifications, alerts, and reminders to keep personnel informed of their compliance requirements.

Why Organizations Should Use Primary Source Verification

When it comes to staying ahead of regulatory compliance, primary source verification provides organizations with the tools needed to maintain a compliant workforce. Not only can organizations track and manage licenses and certifications in real-time, but they can also maximize team productivity and ensure that all credential data is accurate and up-to-date.

Primary source verification also helps simplify the license application process, allowing organizations to quickly and easily identify any areas of non-compliance and take steps to ensure their personnel remain compliant. This helps organizations remain in good standing with regulatory bodies and avoid any potential fines or sanctions associated with non-compliance.

Closing considerations

Primary source verification provides organizations with the technology they need to automate the license tracking process, maximize employee productivity, and ensure personnel remain compliant with all regulatory standards. By leveraging pre-built workflows and setting up triggers and alerts, organizations can quickly and easily configure a system that will verify the accuracy and validity of professional credentials in real-time.

Topics:

Primary Source Verification,

License Tracking,

Compliance Automation

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