License Verification Tool | Legal Nurse Consultant Certified

The importance of licensure and certification of healthcare personnel has long been established to ensure that healthcare professionals possess the requisite qualifications and skills in providing clinical care. As healthcare organizations develop more complex staffing models, managing compliance of licenses and certifications has become an increasingly difficult task. Organizations must stay ahead of regulatory requirements, mitigate risks, and remain informed of new healthcare regulations. Automated license verification and primary source tracking can assist in streamlining the complex process of license compliance.

In this article, we will discuss the key benefits and features of automated license verification and primary source tracking and their application in healthcare organizations. We will also review the role of Software-as-a-Service (SaaS) solutions in simplifying the compliance landscape and the steps healthcare organizations should take to successfully implement an automated license verification system.

What is Automated License Verification and Primary Source Tracking?

Automated licensing verification and primary source tracking is an automated system which enables healthcare organizations to compliantly verify and track credentials information against primary-source information. This system offers a comprehensive overview of an individual practitioner’s licensure and certification status, such as information on legal discipline, exclusions and other information that is critical in determining employee and organizational compliance. The automated license verification and primary source tracking system provides healthcare organizations with the ability to detect and quickly verify changes to credentials such as license expiration, credentials type, discipline actions, and other similar information.

Key Benefits & Features

The automated license verification and primary source tracking system features a host of benefits and features to simplify the complex process of license compliance. These include:

Real-Time Tracking: This feature provides healthcare organizations with a real-time overview of changes in license and certification information of employees. Through this system, organizations can quickly view any new licensure or certification information, license expiration dates, and other important regulatory alerts.

Automated Processes & Workflows: This feature allows organizations to quickly implement and automate document processing and application procedures related to license and certification credentials. This enables healthcare organizations to reduce the burden of paperwork and manual processing associated with licensure and certification.

Visibility & Control: This feature offers healthcare organizations verifiable tracking and reporting of license status in one platform. It also provides organizations with a comprehensive overview of the staff licensure and certification compliance in real-time.

Regulatory Compliance: This feature allows organizations to remain ahead of new regulations and mitigate associated risks. It provides timely notifications of new regulations or changes to licensure and certification requirements.

SaaS Support: Automated license verification and primary source tracking system is typically supported by SaaS solutions. This ensures that organizations are able to quickly setup and deploy the system while reducing the burden of information technology support.

Implmentation Considerations

In order to successfully implement the automated license verification and primary source tracking system, healthcare organizations should take the following considerations into account:

Identification of key stakeholders: Identify the key stakeholders within the organization who will be impacted by the new system. This includes members of the Human Resources, Operations, and Compliance departments who will be responsible for setting up and deploying the system.

Technology infrastructure: Determine the new technology infrastructure requirements for the system. Organizations should consider the networks, hardware, and software needed for successful implementation.

Setup & deployment of the system: Establish processes to ensure successful setup and deployment of the system. This includes identifying the necessary steps for onboarding and system integration.

Data & security: Create security protocols to securely store and access identity information stored by the primary source tracking system. Organizations must also ensure that this data is stored and transmitted securely so that it is not compromised.

Wrapping up

Automated license verification and primary source tracking offers healthcare organizations the ability to quickly and compliantly verify licensure and certifications information of personnel. This system can help streamline the complex process of license compliance while providing organizations with the visibility and control they need to ensure successful licensure and certification of their personnel. By carefully considering the key benefits and features, organizations can ensure successful implementation of the system.


Automated License Verification,

Primary Source Tracking,

License Compliance.