Professional Certification Management

For professional certification boards & associations — Process certification applications and renewals faster and easier while reducing costs

Certemy professional certification management software platform for professional boards and associations

Professional Certification Management Software

Certemy's instantly configurable certification management software is for professional certification boards and associations who wish to automate a manual, paper-based certification program — or replace custom certification management software that is too difficult or expensive to change.

Process certification applications and renewals faster and easier while reducing costs.

A Sample of Our Certification Customers


Problems Solved for Professional Certification Boards

How many of these problems can we solve for you? You might also like our blog post on 19 problems that keep executive directors awake at night.

Expensive and labor-intensive processing of paper-based applications and renewals.

Too much paperwork, phone calls, faxes, and email.

Data errors when manually rekeying paper applications.

Takes too long and costs too much to modify application or renewal requirements.

Professionals forget to renew, leading to low renewal rates.

Hard to keep professionals on time and on track, leading to low completion rates.

Difficult to collect application and renewal fees.

Difficult for staff and professionals to track and manage paper documents.

Difficult for professionals to track CEs and education transcripts.

Hard for professionals to find approved continuing education products to satisfy education requirements.

Difficult to prioritize and review submissions.

Poor visibility of overall compliance and at-risk professionals.

Poor visibility of test registration status and scores.

Takes too long to print and mail certificates.

Time-consuming to respond to third-party verification requests.

Hard to maintain a real-time, public-facing professional registry.

Hard to share certification data and documents with other systems.

Takes too long to satisfy credential verification requests and provide mailing lists.

Professionals cannot manage their certifications on their mobile devices.

Expensive and risky to manage private servers and keep data secure from hackers.

Hard to stay compliant with required data privacy and protection regulations.

Staff have no viable work from home option.

See Certemy In Action

Watch our 5-minute product tour to see how quick and easy it is to set up and use our instantly configurable certification management platform.

Certemy professional certification management software platform demo

Solution Benefits for Certification Boards

Do more with less. Drive efficiency through automation. Build trust through transparency. Add or change any aspect of your certification programs in minutes without IT staff or custom programming.

Let Certemy proactively guide professionals through your certification process, step by step, so you can spend less time answering the same questions for each candidate, and more time analyzing data and managing exceptions.


Put your certification processes on autopilot. Centralize data and documents. Integrate systems. Improve data accuracy. Reduce paper handling. Minimize repetitive phone calls and emails.


Build transparency and trust. Establish a common system of record for staff and certificants. Identify problems and trends using dashboards, standard reports, and our custom report builder.


Change and expand your certification programs as your business needs evolve. Add or change any aspect of your certification process, including forms, fees, and CE requirements, in minutes without programming.

Solution Benefits for Certificants

Make it faster and easier for your certificants to acquire and maintain certification.

Make Certification Simple

Help certificants manage their certifications, track continuing education, and complete audits faster and easier than ever.

Stay On Top Of Renewals

Let certificants get automated alerts when certifications are expiring, or when you approve or reject their submissions.

Manage Everything In One Place

Allow certificants to manage documents, CE transcripts, and certificates in a digital wallet, and share them with auditors or employers in seconds.

What Customers Say

Certemy lets us process thousands of applications each month with greater efficiency and less paper than ever before.

Pete Nielsen, CEO

California Consortium of Addiction Programs and Professionals (CCAPP)

Listen to Pete Nielsen explain in detail how Certemy has helped his board become more efficient, transparent, and agile.

Certemy professional certification management software management platform customer testimonial video

The Certemy Approach

Provide a best-in-class certification management solution that automates your certification programs while integrating seamlessly into your website and other core business systems.

Our unique instant configuration features allow you to model and automate complex certification workflows in minutes, including initial applications and renewals. Use out-of-the-box, configurable building blocks for application forms, online payments, evidence document submissions, assessments and testing, continuing education tracking, work experience logging, board verification checks, and more.


Automate every aspect of your new and renewing certification processes, including administration, review, certificate production, audit, and reporting.


Manage all your certificant data and documents in one central digital repository where everything is easy for staff and certificants to find and share.


Integrate Certemy with your website, other internal systems (CRM, LMS), and external platforms for testing, learning management, and more.

Certemy Platform Features

Workflow Automation

Workflow Automation

Automate credential workflows. Add or change credentials in minutes. Minimize paperwork, phone calls, faxes, and emails. Eliminate data errors from manual rekeying of paper applications.

Automated Task Reminders

Automated Task Reminders

Keep professionals on task and on time. Maximize completion rates.

Custom Forms & Data Fields

Custom Forms & Data Fields

Configure data forms and database fields to your specific needs. Change any time without programming.

Automated Self Enrollment

Automated Self Enrollment

Enroll new and renewing applicants directly from your website. Improve completion and renewal rates.

Centralized Document Storage

Manage evidence documents in one place online with easy access for board staff and professionals.

Continuing Education (CE) Tracking & Balancing

Continuing Education (CE) Tracking & Balancing

Track and balance continuing education hours or units against your board requirements. Verify submissions and supporting documents.

Audit Continuing Education (CE) Requirements

Audit Continuing Education (CE) Requirements

Audit a randomly selected sample of continuing education (CE) submissions against requirements — and sanction professionals who fail to meet those requirements.

Integrated Payment Processing

Integrated Payment Processing

Let professionals pay application fees online or upload evidence of payment.

Mobile Phone Integration

Mobile Phone Integration

Let applicants manage credentials and upload electronic copies of evidence documents from their smartphones.

Digital Wallets

Digital Wallets

Provide one place online where staff and professionals can quickly find and share evidence documents and CEUs.

Electronic Certificates

Electronic Certificates

Automatically generate personalized certificates from templates. Eliminate manual certificate printing and mailing.

Reviewer Dashboard

Reviewer Dashboard

Prioritize and review applications. Automatically update professionals when you approve or reject a submitted task.

Continuing Education (CE) Provider Marketplace

Continuing Education (CE) Provider Marketplace

Manage a curated marketplace of CE providers and classes. Present professionals with approved providers and classes that satisfy the specific requirements of their active certification.

Compliance Dashboard & Reports

Compliance Dashboard & Reports

Track real-time compliance across your professionals. Identify at-risk professionals. Prioritize workloads.

Public Registry

Public Registry

Maintain a real-time, public-facing professional registry with credential status and standing.

Website Integration

Website Integration

Add self-enrollment links and a real-time, public-facing professional registry to your website.

Customer Branding

Customer Branding

Configure Certemy screens, reports, and emails to match your company branding and your website look and feel.

API Integration

API Integration

Share data and documents with your other systems. Integrate with partners, such as education providers and testing companies.

Why Certemy?

Here are some of the reasons customers choose Certemy over other credentialing and compliance management solutions.

Custom Solutions Without Custom Programming

Our intuitive user interface lets staff automate complex workflows in hours, and change them in minutes, without programming. Keep your system current and relevant to your business needs without large IT staffs and expensive change orders.

Lowest Cost of Ownership

One predictable, affordable annual fee. No implementation or change fees. Setup, training, support, and document storage all included.

Industry Expertise

Certemy was founded by industry experts. Our staff and advisors have decades of experience in your industry and help us ensure that our products address your specific business needs and pain points. An active member of the credentialing and regulatory communities, Certemy is a proud member of the Institute for Credentialing Excellence (ICE), the Council on Licensure, Enforcement and Regulation (CLEAR), and the Association of Test Publishers (ATP).

Fastest to Implement and Change

Implement Certemy in as little as 30 days. Once live, change any workflow in minutes without programming or IT help.

Easiest to Learn and Use

Let professionals and employees complete your requirements on any device. Let your staff use equally simple screens for managing, reviewing, auditing, and analyzing your credentialing and compliance programs.

Easiest to Integrate

Integrate with your existing website, core business systems, including LMS, AMS, testing, and HRIS systems, and key business partners.

Proven Return on Investment (ROI)

Certemy customers have cut admin costs by 50% by dramatically reducing paper handling, phone calls and emails. Customers also enjoy higher completion and retention rates.

Most Secure

Store your data in the cloud with the strictest security and encryption available. Certemy is one of the only solution providers to be SOC 2 certified. SOC 2 certification is the new baseline for security conscious organizations who cannot afford accidental or malicious damage or disclosure of their core data.