Licensing Management

State Boards & Regulators — Put your professional and occupational licensing programs on autopilot. Become more efficient, transparent, and agile. Reduce costs.

Certemy licensing management software platform for state licensing boards

Licensing Management Software

Certemy's instantly configurable licensing management software is for professional and occupational licensing boards who wish to automate a predominantly manual licensing program or replace a custom licensing management solution that no longer meets their needs.

Make your licensing programs more efficient, transparent, and agile while reducing the cost of supporting and enhancing your licensing management software.

Benefits for Licensing Boards

Do more with less. Drive efficiency through automation. Build trust through transparency. Add or change any aspect of your licensing programs in minutes without IT staff or custom programming.

Let Certemy proactively guide licensees through your licensing process, step by step, so you can spend less time answering the same questions for every candidate, and more time analyzing data and managing exceptions.


Put your licensing processes on autopilot. Centralize data and documents. Integrate systems. Improve data accuracy. Reduce paper handling. Minimize repetitive phone calls and emails.


Build transparency and trust with a common system of record for board staff, applicants, and licensees. Identify problems and trends using dashboards, standard reports, and our custom report builder.


Evolve and expand your licensing programs whenever you want. Add or change your licensing processes in minutes without programming or IT skills.

Benefits for Licensees

Make it faster and easier for your licensees to acquire and maintain licensure.

Make Licensing Simple

Help your licensees manage their licenses, track continuing education, and complete audits faster and easier than ever.

Stay On Top Of Renewals

Let your licensees get automated alerts when licenses are due to renew or when you approve or reject their submissions.

Manage Everything In One Place

Allow licensees to manage their evidence documents and CE transcripts in a digital wallet, and share them with auditors or employers in seconds.

The Certemy Approach

Provide a best-in-class licensing management solution that automates your initial application and license renewal workflows while integrating seamlessly into your website and other core business systems.

Our unique instant configuration features allow you to model and automate complex licensing workflows in minutes, including initial applications and renewals. Use out-of-the-box, configurable building blocks for application forms, online payments, evidence document submissions, assessments and testing, continuing education tracking, work experience logging, board verification checks, and more.


Automate every aspect of your new applicant and renewing licensee processes, including administration, review, audit, and reporting.


Manage all your licensee data and documents in one central digital repository where everything is easy to find and share.


Integrate Certemy with your website, other internal systems (CRM, LMS), and external platforms for testing, learning management, and more.

What Customers Say

Certemy lets us process thousands of applications each month with much greater efficiency and far less paper than ever before.

Pete Nielsen, CEO

California Consortium of Addiction Programs and Professionals (CCAPP)

Certemy Platform Features

Workflow Automation

Workflow Automation

Add or change credentials in minutes. Minimize paperwork, phones calls, faxes and emails. Eliminate data errors from manual rekeying of paper applications.

Automated Task Reminders

Automated Task Reminders

Keep professionals on task and on time. Maximize completion rates.

Custom Forms & Data Fields

Custom Forms & Data Fields

Configure data forms and database fields to your specific needs. Change any time without programming.

Automated Self Enrollment

Automated Self Enrollment

Enroll new and renewing applicants directly from your website. Improve completion and renewal rates.

Centralized Document storage

Manage evidence documents in one place online with easy access for board staff and professionals.

Education Tracking & Balancing

Education Tracking & Balancing

Track and balance continuing education against your board requirements. Verify submitted hours and supporting documents.

Integrated Payment Processing

Integrated Payment Processing

Let professionals pay application fees online or upload evidence of payment.

Mobile Phone Integration

Mobile Phone Integration

Let applicants manage crdentials and upload electronic copies of evidence documents from their smartphone.

Digital Wallets

Digital Wallets

Provide one place online where staff and professionals can quickly find and share evidence documents and CEUs.

Electronic Certificates

Electronic Certificates

Automatically generate personalized certificates from templates. Eliminate manual certificate printing and mailing.

Reviewer Dashboard

Reviewer Dashboard

Prioritize and review applications. Automatically update professionals when you approve or reject a submitted task.

Education Provider Marketplace

Education Provider Marketplace

Manage a curated marketplace of education providers and classes. Present professionals with approved providers and classes that satisfy the specific requirements of their active certification.

Compliance Dashboard & Reports

Compliance Dashboard & Reports

Track real-time compliance across your professionals. Identify at-risk professionals. Prioritize workloads.

Public Registry

Public Registry

Maintain a real-time, public-facing professional registry with credential status and standing.

Website Integration

Website Integration

Add self-enrollment links and a real-time, public-facing professional registry to your website.

Customer Branding

Customer Branding

Configure Certemy screens, reports, and emails to match your company branding and your website look and feel.

API Integration

API Integration

Share data and documents with your other systems. Integrate with partners, such as education providers and testing companies.

Why Choose Certemy?

Here are some of the reasons customers choose Certemy over other credentialing and compliance management solutions.

Instantly Configurable

Let staff automate complex workflows in hours, and change them in minutes, without programming. Keep your system current and relevant to your business needs without large IT staffs and expensive change orders.

Lowest Cost of Ownership

One predictable, affordable annual fee. No implementation or change fees. Setup, training, support, updates, and unlimited document storage all included.

Industry Expertise

Certemy was founded by industry experts. Our staff and advisors have decades of experience in your industry and help us ensure that our products address your specific business needs and pain points. An active member of the credentialing community, Certemy is a proud member of the Institute for Credentialing Excellence (ICE), the Council on Licensure, Enforcement and Regulation (CLEAR), and the Association of Test Publishers (ATP).

Fastest to Implement and Change

Implement Certemy in as little as 30 days. Once live, change anything in minutes without programming or IT help.

Easiest to Learn and Use

Let professionals manage their credentialing and compliance requirements on any device. Let board staff use equally simple screens for managing, reviewing, auditing, and analyzing your credentialing and compliance programs.

Easiest to Integrate

Integrate with your existing website, core business systems, including LMS, AMS, testing, and HRIS systems, and key business partners.

Proven Return on Investment (ROI)

Certemy customers have cut admin costs by 50% by dramatically reducing paper handling, phone calls and emails. Customers also enjoy higher completion and retention rates.

Most Secure

Store your data in the cloud with the strictest security and encryption available.

See how Certemy can help you

Request a demo or get your questions answered.