License Verification Tool | Nursing Home

Keeping up with license and certification requirements for your workforce can be difficult to navigate and manage, particularly for nursing homes and other healthcare service providers. Most nursing home compliance programs validate their staff’s certifications and licensures through manual primary source verification, a labor-intensive and tedious process that can be easily disrupted with inaccurate paperwork and costly compliance errors. This leaves nursing homes in danger of facing hefty fines due to incorrect or outdated certifications.

Fortunately, automated licensure verification systems are now available to help ensure compliance with the legal requirements explained in Safe Staffing for Quality Care Act. With the right licensure verification system, your nursing home can simplify compliance and maintain regulatory compliance quickly and autonomously. Let’s look at why and how a licensure verification system can help streamline and improve your compliance program.

Why Use a Licensure Verification System?

A licensure verification system can dramatically improve compliance in nursing homes, clinics, or hospitals. The process of verifying an individual’s licensing or certification requires collecting evidence of the qualifications, which can lead to numerous inaccuracies and errors in the manual process. Automated primary source verification can provide the confidence and accuracy you need to stay compliant with relevant regulations.

The primary benefit of using an automated licensure verification system is to create secure quality assurance for your nursing home while keeping up with both federal and state-level licensure requirements. Such systems collect and store data, and can be easily accessed by anyone with the appropriate access. This not only allows you to quickly check the qualifications of a new employee, but can also provide you with insight into which staff members need to be up-to-date with licensure and how often they must renew their certifications. With automated checking, there are fewer errors due to human oversight and incorrect paperwork, and any potential liability issues due to noncompliance can be avoided.

What Are the Benefits of an Automated Licensure Verification System?

An automated licensure verification system can provide a number of benefits for your nursing home. Having access to accurate, up-to-date information in one place makes it easy to stay up-to-date on legal and regulatory requirements of your workforce. It also simplifies and streamlines the primary source verification process to ensure that nursing home staff are properly licensed and certified.

Another big benefit is time savings. Automation allows you to quickly and accurately verify the qualifications of an employee with no manual input required. This speeds up the process, which means that newly hired staffers can be onboarded more quickly. To ensure compliance, the system also includes real-time tracking and notifications for license renewal and expiration.

By leveraging pre-built workflows, the system can also facilitate the application process, ensuring that nothing gets forgotten. With customizable features, you can tailor the verification process to fit your specific needs. This level of control and flexibility also allows you to gain better insight into the personnel in question and pinpoint any potential liabilities in the workforce.

Final notions

Nursing homes and other healthcare organizations can benefit greatly from automated licensure verification systems. With secure data collection and accurate primary source verification, these systems can help mitigate risk and save time for compliance teams in the long run. Automated systems such as Certemy can also provide the visibility necessary for proactive compliance and reduce errors due to manual processes. With these systems in place, nursing homes can streamline and improve their compliance programs, giving administrators the peace of mind they need.


licensure verification,

nursing home compliance,

automated primary source verification