License Verification Tool | Legal Nurse Consultant Certified

As the legal landscape for employee and contractor compliance continues to increase and evolve, organizations must ensure that they have the necessary procedures and tools in place to verify that their staff holds the required credentials. But manual license verification is time-consuming and prone to errors, and the risk of sanctions or other disciplinary consequences for noncompliance can be devastating. With primary source verification and real-time tracking of credentials, automated license tracking and certification programs offer organizations an easy and reliable way to manage employee license compliance.

What is License Verification?

License verification, or licensure verification, is the process of verifying the accuracy and validity of an employees license or certification. This process typically includes checking the public record as well as an examination of the license itself. It is the most effective way to ensure that an employee is legally qualified to perform their job duties and that they meet the requirements set forth by the relevant governing body.

In the United States, license verification is held to a high standard, especially in industries with high public safety and liability concerns. This includes industries such as healthcare, legal, and finance. Because there can be serious consequences for illegally licensed or uncertified employees, organizations must exercise due diligence in the verification process.

What are the Benefits of an Automated License and Certification Verification Program?

An automated license verification program offers several key benefits for organizations and their staff. From an organizational perspective, it enables increased compliance with regulatory requirements, reduces financial risk and liability, and helps develop and maintain a positive reputation with relevant governing bodies. On an employee level, an automated verification process helps ensure that their credentials remain up-to-date and in good standing while providing a streamlined, secure way to validate their qualifications for new positions or employers.

An automated license verification system, such as Certemy, can help organizations effectively manage employee licenses and certifications by:

Conducting primary source verification and validating that an employees license or certification is active, appropriately renewed, and free of sanctions or other disciplinary actions.

Providing complete visibility and control of employee credential compliance.

Automatically track and manage licenses and certifications with real-time tracking of employee licenses and certifications in a single system.

Improving team productivity, visibility, and utilization through pre-built, fully configurable workflows.

Reducing errors and costs associated with manual license tracking and verification.

What Else Should Organizations Consider When Evaluating Credential Management Tools?

Organizations should prioritize vendors that comply with the Health Insurance Portability and Accountability Act (HIPAA) for improved data security and privacy. Additionally, they should look for solutions that accommodate a wide range of licensure data, including board certifications, standing certificates, and other forms of credentials. Additionally, look for vendors with a fully featured web platform that allows for integration with existing HR systems.

Organizations should be aware that many vendors offer tiered membership models with various levels of service, such as a basic/free account, a pro edition with increased features, and a premium package with access to a full suite of features. Organizations should assess which features and levels of service best fit their organizations needs and the estimated size of their license management program.

To conclude

Licensing and certification programs require thorough and accurate verification to ensure that all employees are appropriately qualified to perform their job duties. An automated license verification system, like Certemy, helps organizations manage these programs and prevent costly litigation and delays due to incorrect or incomplete license and certification data. With primary source verification and a comprehensive platform, automated license verification offers organizations and their staff increased peace of mind and assurance that credentials are properly verified and maintained.


Automated License Tracking,

Primary Source Verification,

Employee License Compliance