Verifying Professional Licenses, Understanding Benefits of Automation Verification

License Verification Tool | Certified Nephrology Nurse

When it comes to the success of any organization, ensuring employee credentials are valid and up-to-date is an essential step. Professional licenses can be particularly difficult to verify in-house, and often, tedious manual methods are used to review and validate them. This can take up valuable time and resources, and as a result, many companies are now turning to automated license Verification systems, such as Certemy, to help save time, reduce costs and streamline processes.

What is Automated License Verification and How Does It Work?

Automated license verification is a process that uses an electronic verification system to review professional licenses. This system is designed to quickly compare the information on a license with primary source data such as state regulatory boards, to confirm that a credential is valid ? that it has been issued, is not expired and has no associated disciplinary actions.

The process begins with an applicant entering their license information into a web-based application form. This information can include their license number, expiration date, type, and any other assigned identifiers such as a National Provider Identifier (NPI) or Joint Commission number. The data is then run through a secure menagerie of state and national license databases to quickly confirm the license is valid or identify any discrepancies. Once the license is verified and approved, it is stored in a secured system for future reference.

Benefits of Automated License Verification

Automated license verification services provide organizations with the following key benefits:

Improved Efficiency and Cost Savings

Automating the process eliminates the need for manual efforts and associated costs. Licensing requirements can be intensive with many organizations requiring each type of license to be periodically re-verified and the burden of manual process can be alleviated with an automated license verification process. Automation also helps organizations save on staffing costs, as fewer resources are needed to manage the license lookup process.

Reduced Risk of Non-Compliance

Organizations can reduce their risk of non-compliance penalties with automated systems as regulations are more easily tracked and monitored. Automated tools can constantly monitor licensing status to quickly alert businesses when renewals are due, keeping track of license expirations, disabilities, or other changes.

Increased Accuracy and Reliability

Automating the license verification process provides quicker and more accurate results than manual checking. With manual methods, it can be difficult to keep track of all employees? licenses as they expire or are renewed. Accurate and reliable information is essential for compliance ? and automated verification can provide it.

Improved Productivity

Automated licensing verification solutions offer efficient data collection and storage capabilities, freeing up time for employees to focus on more important tasks. As information is retrieved quickly and accurately, processes and procedures are sped up, resulting in improved overall productivity.

Key Considerations for Verifying Professional Licenses

An automated verification system is an invaluable asset when it comes to verifying professional licenses. But it is important to select the right system for your organization. Here are some key areas to consider when choosing a license verification system:

Can the System be Customized?

Before selecting a system, make sure it can be tailored to your organizations specific needs. Some systems might be able to accommodate custom workflows or custom notifications ? factors that can be critical for ensuring compliance.

Is the Data Secure?

When information regarding employee licenses is stored in a cloud-based system, it is important to make sure the data remains safe and secure. Ensure the system you choose encrypts data with strong security protocols, providing maximum protection.

How Automated is the System?

When selecting an system, look for one that offers streamlined automation ? such as automatically tracking license expiration dates and downloading license information from databases. This ensures the license verification process is efficient and effective.

Topics:

License Verification,

Professional Licenses,

Automated License Verification

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