Verifying Primary Sources is Essential for License Compliance

License Verification Tool | Certified Childbirth Educator

The cost of non-Compliance to workforce regulations can be severe. It is essential to verify that workers are properly licensed and compliant with applicable workplace regulations, but it can be a complex and demanding process. Primary Source Verification (PSV) simplifies the process for employers and eliminates the need to manually check and manage employee licenses.

Primary Source Verification is a process to verify that an employee has the credentials they claim to have. It provides employers a secure, standardised way to collect and verify occupational licenses, certifications, and more. PSV is the most accepted form of credential verification and documents that the employee indeed is allowed to do the work for which they are employed.

What is Primary Source Verification?

Primary Source Verification is an electronic process to validate professional credentials such as occupational licenses, professional certifications, or educational credentials of an individual or organization. Through a secure network, the employer submits a query for employee credentials to the appropriate state or professional organization. The licensing organization reviews the request and if the credentials are current and valid, the results are returned to the employer.

This process involves contact between the employer and the issuing agency. It provides an independent third-party validation to ensure accuracy, reduces time, and removes human error. The process creates a secure log of changes and verifies the individual qualifications. It also streamlines the process and makes sure that credentials are current and valid.

What Does a Primary Source Verification Include?

A Primary Source Verification is an in-depth check that includes several components. It typically includes a review of an applicant’s credentials on multiple levels, including a review of the primary source credentials, such as a professional license issued by a state or federal agency.

The primary source verification also typically includes a review of any secondary sources that might show additional information about the individual, such as employment verification, education verification, and background checks. Additionally, it typically includes a verification that the individual is not excluded in any national or state exclusion databases.

What Are the Benefits of Primary Source Verification?

Primary Source Verification provides several critical benefits that go beyond basic background checks. By conducting a comprehensive check of professional credentials, Employers can:

Reduce administrative costs and improve efficiency of the workforce management process

Ensure regulatory compliance and protect against potential losses due to intentional or unintentional license violations

Promote a safe and healthy work environment with qualified and certified employees

Reduce legal risk and protect against investment in unqualified individuals

Enhance employee confidence by ensuring credential accuracy

What Types of Licenses and Credentials Can be Verified?

The type of credentials that can be verified via Primary Source Verification vary by state or professional organization. Some common credentials include:

Healthcare Credentials (nursing license, physician license, and counseling certifications)

Real Estate Licenses (real estate broker license, appraiser license, and home inspector license)

Financial Licenses (securities license, financial advisor license, and insurance license)

Technical Certifications

Education Certifications (degree verification, transcripts, and classroom performance)

Does Automation Improve the Process?

Yes! Automation is key to simplifying the process of PSV and ensuring accuracy of the data collected. Automated systems can reduce the time it takes to obtain and verify employee credentials, as well as automate and track requests, notifications, and employee documentation in one system of record.

Certemy is a leader in License Verification with an automated primary source verification system that validates occupational licenses and certifications across your employees confirming that they are active, appropriately renewed, and free of sanctions or other disciplinary actions. Complete visibility and control of your workforce compliance program. Automatically track and manage licenses and certifications with primary source verification. Stay ahead of regulatory compliance with automated license tracking and primary source verification. Trusted by some of the largest US employers to save time, mitigate risk, and improve staff utilization. Real-time tracking of employee licenses and credentials in one system of record. Improve team productivity and visibility across the entire organization. Leverage pre-built workflows that are fully configurable to automate license application processes.

Concluding perspectives

Primary Source Verification is an essential practice to ensure regulatory compliance and protect your organization against potential losses due to accidental or intentional license violations. Automation of the process simplifies and streamlines the process to improve accuracy and reduce time, resources, and cost for employers. Certemys automated primary source verification system is the perfect solution to verify employee credentials across multiple industries, with complete visibility and control over your workforce compliance program.

Topics:

Primary Source Verification,

License Verification,

Credential Verification

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