License Verification Tool | Advanced Holistic Nurse, Board Certified

Meeting regulatory standards requires employers to implement a comprehensive license Verification process throughout their organization. This involves validating the professional credentials of all employees, covering licenses, certificates, and permits. Despite this, many employers overlook the process of license verification or hand manage the task manually, both which can cause disruptions to daily operations and lead to costly state fines.

Before investing in any license verification tool, it is important to understand the basic components of professional license verification and its importance to your organization.

What is Professional License Verification?

License verification is a process used by organizations to validate the professional credentials of their employees. This includes verifying that licenses, certificates, and permits are accurate, up-to-date, and free from any disciplinary actions or sanctions. The purpose of conducting license verification checks is to ensure employees possess the right qualifications and credentials to perform the tasks expected of them and satisfy any applicable regulatory requirements.

Professional license verification also helps assess the validity of professional certifications and verifies that employees are in Compliance with any applicable laws and regulations. For example, in the healthcare industry, where improper credentialing can have dangerous consequences, employers must ensure their staff have the right qualifications and are up to date with their continuing education requirements.

Why is Professional License Verification Important?

License verification is an important component of an organizations compliance program and helps employers audit, mitigate, and manage compliance-related risks. Not only does it ensure employees have the necessary credentials and qualifications required for their roles, but it also confirms that the licenses and certifications are actively renewed and free from any disciplinary actions or sanctions.

Professional license verification can also protect organizations from potential legal liabilities. If an employer fails to properly verify the licensure or credentials of an individual conducting business on behalf of their organization?whether it is healthcare, education, legal, engineering, etc.?the employer can face costly fines from state or federal authorities.

Ultimately, organizations must prioritize compliance to protect their reputation and build trust with their customers and stakeholders.

Steps to Effectively Implement Professional License Verification

Verifying professional credentials is a critical part of any organizations overall compliance program. There are three important steps to follow in order to properly implement license verification:

1. Establish Objectives and Policies

Before any action is taken, establish an internal policy to address and explain the requirements and objectives for verifying employee licenses. Be sure to include the scope of the policy, the responsibilities of the organization, the structure of the compliance team, and any other relevant details.

2. Develop a Comprehensive Credential Verification Strategy

Creating a comprehensive verification strategy can help define the process from start to finish. This includes setting up an organizational framework for verifying credentials, establishing departmental policies and procedures, and identifying target areas for improvement.

When developing the verification strategy, there are two main elements to consider: primary source verification and periodic verification. Primary source verification involves verifying credentials directly with the issuing agency, such as checking with the state licensing board. Periodic verification involves conducting ongoing checks to make sure all credentials and qualifications are up-to-date.

3. Utilize Automation to Streamline Operations

The most efficient way to manage employee credentials is to utilize automation technology. Utilizing a license verification tool, such as Certemy, can help manage employee credentials and improve compliance operations.

Certemys primary source verification system automates and streamlines the verification process, providing transparency and real-time updates for tracking employee credentials. This helps organizations stay ahead of regulatory requirements and protect their reputation.

By adopting professional license verification with Certemy, employers can rest assured that their employees are in compliance and their organization is well protected. Automation also helps ensure that proper credentials are maintained for multiple positions and permits across all departments, eliminating manual document retrieval and follow-up.

Wrapping up

Adopting a professional license verification system is critical for any organization to streamline the process of verifying employee credentials and maintaining a compliant workforce. Automation technology, such as Certemy, helps structure proper credential verification from start to finish, from primary source verifications and background checks to ongoing monitoring and reporting. Utilize automation to save time and improve staff utilization to set up your organization for future success.


Professional License Verification,

Compliance Program,

Automation Technology