License Verification Tool | CNL -?Clinical Nurse Leader

For human resources (HR) personnel, ensuring their organizations compliance with relevant statutes can be a bewildering and intimidating challenge. In many fields like healthcare, banking, law, and beyond, regulatory bodies mandate that employees must possess certain certifications or licenses that demonstrate their competency. For HR departments, performing the necessary background checks to verify each employees current professional licenses and certifications is an arduous and time-consuming process.

Fortunately, the HR industry has seen significant advances in automated professional license verification software for streamlining the process. Certemy?a trusted name in license verification?has developed a primary source verification system that rapidly and accurately checks occupational licenses and certifications for organizations of any size. Not only does automated professional license verification free up significant time and resource for specific functions, but it also provides increased assurance that the organization remains compliant with regulatory requirements.

In this article, we will discuss the fundamentals of automated professional license verification and the positive impact it can have on HR operations.

What is Professional License Verification?

In various industry, including medical, legal, banking and finance, professional license verification is the process of verifying the credentials of employees to ensure the organization remains in compliance with relevant statutes and standards set by regulatory bodies. In healthcare, for example, the Clinical Nurse Leader (CNL) certification is a requirement for nursing personnel. Likewise, in the legal profession, attorneys and paralegals must have a valid bar license in order to practice law. Without primary source verification, an organization cannot guarantee that its employees possess the required qualifications and certification.

Manual Professional License Verification

Traditionally, HR departments had to perform manual license verification for each employee. This typically required HR personnel to contact appropriate agencies and institutions for verifying each certificate or license. While over time this process has been made simpler through the advent of online verification services. However, it is still a labour-intensive, time-consuming process. For large organizations, with hundreds of employees possessing various qualifications and numerous regulatory bodies whose standards they must meet, manual license verification can be a cumbersome and prohibitive task.

Automated Professional License Verification

In recent years, however, automated professional license verification has been gaining popularity in HR departments. Automation has enabled these departments to reduce operational costs and the time required for manual license verification. Automation automates the process of checking professional credentials and confirm that employees possess the correct licenses and qualifications. It also helps organizations stay in compliance with regulatory requirements.

Automating the license verification process is a two-step process. First, HR personnel collect the relevant information from employee files and input it into the automated license verification software. Once the data is entered, the software automatically verifies each credential and returns results in real-time. The automated software can then track license and credential expiration, allowing HR personnel to take corrective action before any violations occur.

The Benefits of Automated Professional License Verification

For HR departments, the most obvious benefit of automated professional license verification is the reduction in cost and time required for manual license verification. Automation ensures that employee licenses and certifications are tracked and updated in real-time, enabling organizations to stay ahead of regulatory compliance. Moreover, automation improves team productivity and visibility by streamlining the process and reducing the resources and time spent on manual verification. Finally, automated license verification helps HR departments maintain control over their workforce compliance programs.


Automated professional license verification is an invaluable tool for HR departments in keeping their organizations in compliance with relevant statutes and regulations. The ability to rapidly and accurately verify employee licenses and certifications saves time and money, while providing peace of mind that the organization will remain in compliance. Automated license tracking and primary source verification enable HR departments to stay ahead of regulatory compliance and improve team productivity, visibility, and control.


Automated Professional License Verification,

License Verification,

Regulatory Compliance