License Verification Tool | BSN -?Bachelor of Science in Nursing

Gone are the days when license Verification for professional Compliance meant days of manual paperwork and weeks or months waiting for government approval. With the automation of license verification backed by a comprehensive software system, HR operations and compliance departments can verify the professional licenses of their workers promptly and accurately.

Verifying a professional license involves a multi-step process, from submitting an application to final approval. Understanding the workflow requirements, optimizing the process, and automating the license verification process can greatly reduce the time and effort needed to obtain approval.

The Basics of License Verification

Started by US employers, the application process for licenses varies widely between professions and states. To understand the process and how automation can help, let?s look at nursing. For a nursing license, obtaining the approval requires the submission of documents such as proof of completion, a degree, and/or certification in a specialty area. Details such as employment records, financial history, and any other relevant information must also be submitted depending on the state or region from where the applicant is based.

After submitting the application and the documents, the applicant?s records will be evaluated by the state regulator, typically the State Boar of Nursing (SBN). The board then reviews the documents and will either approve, deny, or delay the license. This decision will be based on whether the applicant?s credentials have met the set standards of the program and/or any disciplinary record which may be present. Once approved, the license is active and is valid for a predetermined period of time, with renewals required at regular intervals.

Optimizing the License Verification Process

The traditional process for license verification was a manual one, with information submitted through paper or online forms. While still widely used, this process can be slow and cumbersome, resulting in delays in obtaining a professional license. Automating the process with an industry-specific software system aims to reduce this time and improve accuracy.

The first step is to create an accurate and up-to-date registry of healthcare professionals. The registry should include nicknames, certifications, specializations, and employment information. Having all of this information together in the same system can help streamline the application process.

In the submission stage of the process, having an automated system in place can greatly reduce the time and effort needed. An automated system will ensure that all the required information is collected and submitted correctly. This will reduce the back and forth that can occur when submitting information manually.

With a centralized system for records, this can also help set a standard for documents used for the application. Automating document management can reduce the time spent on checking documents by HR or compliance personnel. A document management system can also help in tracking documents submitted for renewal.

Benefits of Automated License Verification

By automating the license verification process with an industry-specific software system, organizations can expect a number of benefits:

Reduced delays in processing applications

Greater accuracy in verification and tracking

Easier tracking of renewals

Streamlined document management and tracking

Reduced risk of license expiry

Long-term cost savings

License Verification with Certemy

Certemy is an industry leader in license verification. With its automated primary source verification system, Certemy can quickly and accurately validate the professional licenses of your employees. This system confirms that the licenses are active, appropriately renewed, and without sanctions or disciplines.

Trusted by some of the largest US employers, Certemy aims to save time, mitigate risk, and improve staff utilization. It provides real-time tracking of employee licenses and credentials, with configurable automated workflows to handle license applications.


A comprehensive software system for license verification can greatly reduce the time and effort needed to obtain approval for a professional license and keep track of renewals. Automated primary source verification with Certemy can help ensure that HR operations and compliance departments can process and obtain professional licenses quickly and accurately.


License Verification,

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