How to Manage Compliance with Automated Professional License Verification

License Verification Tool | Certified Ambulatory Surgery Nurse

Tracking and managing licenses and credentials is essential to ensure regulatory Compliance in many industries, such as healthcare, finance, and insurance. While manual tracking and paperwork can be tedious, time-consuming, and prone to human error, an automated professional license Verification system can help streamline the process and enable compliance and risk management oversight on a far larger scale.

Compliance leads and human resource operations teams understand the importance of primary source verification for establishing trustworthy credentials. Certemys automated professional license verification system offers a comprehensive solution for ensuring compliance and mitigating risk across large populations of credentialed employees. This system is trusted by some of the nation’s largest employers to save time, reduce the risks of non-compliance, and improve workforce utilization.

What is Automated Professional License Verification?

An automated professional license verification system is a software solution that provides a centralized repository of employee credentials that is updated in real-time with automated primary source verification. This system validates occupational licenses and certifications to ensure that they are still active, appropriately renewed, and free of sanctions or other disciplinary actions.

The system is designed to provide comprehensive visibility and control capabilities so that organizations can track and manage their employee licenses and credentials in one system of record. Automated workflows – that are fully configurable – are available to streamline common license application processes, while providing fast access to up-to-date verifications.

Deploying Automated Professional License Verification

Deploying an automated professional license verification system is an important component of any organizations compliance program, and one that requires careful planning and execution. The key components of deploying this system include:

1. Evaluate Requirements

Prior to setting up an automated professional license verification system, it is important to evaluate the organizations specific needs and requirements. This includes understanding the types of licenses and certifications that need to be tracked, frequency of verification, and criteria for initiation and removal.

2. Ensure Data Input

Once requirements have been evaluated, it is important to begin collecting the relevant data for each individual’s credentials. This data must be entered into the system accurately and with precise attention to detail to ensure accurate information is available for review.

3. Integrate Verification Platform

The third step is to integrate the automated professional license verification platform into the existing infrastructure. This includes connecting it with existing databases, as well as other systems for personnel management and payroll.

4. Verify Credentials

Once the system has been integrated, it is time to begin verifying all employee credentials. This means performing primary source verification of all licenses and certifications to ensure that they are still active, appropriately renewed, and free of any disciplinary actions.

5. Monitor Compliance

The final step for successfully deploying automated professional license verification is to set up comprehensive monitoring and oversight. This includes establishing a system for tracking and reporting any changes to employee credentials, as well as alert systems for any expired or disciplinary action-related licenses or certifications.

Benefits of Automated Professional License Verification

Automated professional license verification provides a powerful platform for organizations to efficiently manage employee credentials and corporate compliance. By streamlining the license application process and eliminating manual tracking of paperwork, organizations can reduce the risks of potential non-compliance. This system also provides comprehensive visibility into each individual’s credentials, ensuring that companies are informed of any changes that may indicate potential non-compliance.

Final thoughts

The implementation of an automated professional license verification system provides organizations in high-compliance industries with peace of mind in terms of regulatory compliance. This system is designed to eliminate the time-consuming nature of manual license tracking and verification, while providing fast access to real-time verifications of employee credentials. By utilizing this automated system, organizations can easily track employee license and certifications conveniently and with complete confidence.

Topics:

Professional License Verification,

Automated Professional License,

Compliance Lead

.