License Verification Tool | Clinical Nurse Specialist; Wellness through Acute Care (Neonatal)

Professional license verification is an ongoing pursuit. As laws and regulations expand, employers must take extra steps to stay compliant and protect their enterprises. This responsibility can significantly add to the workload of teams within Human Resources and/or the Compliance department who must manually track and review licenses and certifications for dozens of employees, in multiple states in the US or countries around the globe. Automation not only provides assurance that employee licenses and certifications are active, up to date, and compliant with applicable regulations, but it also expedIt is license management processes across the enterprise.

Deploying an automated license management system can empower organizations to quickly track and review employee licenses and certifications, in an easy-to-understand format. Key features of an automated system include pre-built workflows that allow for the real-time tracking of employee credentials on a single platform, automated license application processes, and AI-driven fraud detection and reporting. By integrating with current HR systems or utilizing existing processes, organizations can optimize compliance processes and gain a greater understanding of their current compliance status.

Primary source verification is the only true way for employers to stay ahead of the compliance curve. A reputable corporate compliance software should be capable of connecting with primary sources, combing through them for relevant data, reviewing employee license information, and reconciling those with the employer’s own license management system. Primary source verification enables employers to access up-to-date reports on the status of each license held by their employees, and verify they are active and valid. This key feature allows for departments within the organization to rest assured that all employees’ licenses are up-to-date and compliant.

Organizations that rely on traditional manual processes for license verification must manage employee license data manually. This process is far from easy; the Compliance or HR team must manually search employee data across multiple sources, including state boards or organizations. As the regulations change in the US and globally, employers must manage changes in their employee license data. Furthermore, manual processes are time-consuming and the manual work can lead to errors and discrepancies.

Automated license compliance systems can streamline compliance processes for organizations with geographically distributed staffs. With automated verification, employers can verify employee credentials against primary sources and monitor license expiration dates in almost real-time with automation. Automated systems still require manual intervention in some cases; however, the automation eliminates the need to manually track and monitor employee license status.

Certify can provide employers with a comprehensive, automated license verification system. This system provides complete visibility and control of their workforce compliance program and helps them stay ahead of any regulatory changes. With Certify, employers can:

– Automatically track and manage licenses and certifications with primary source verification.

– Receive real-time tracking of employee licenses and credentials on one system of record.

– Leverage pre-built workflows that are fully configurable to automate license application processes.

– Streamline license compliance processes for geographically distributed staffs.

The ability to automate license verification processes ensures that companies are always compliant and can quickly identify any areas of non-compliance in their workforce. Employers can rest assured that none of their employees are working with active credentials, and in the event that one of them is out-of-compliance, they will be alerted as soon as possible. This eliminates the risk of costly fines or lawsuits associated with unapproved work or activities.

By utilizing a license compliance automation system, organizations can make regulatory compliance a painless process that helps protect their companies while allowing for efficient and accurate adherence to compliance regulations. Automated systems can help improve productivity, visibility, and regulatory compliance for organizations, while saving time and mitigating risk.


Professional License Verification,

Regulatory Compliance,

Automated License Management