License Verification Tool | AGPCNP-BC or A-GNP -?Adult-Gerontology Primary Care Nurse Practitioner

Primary source Verification is an increasingly relevant and critical aspect of managing workforce Compliance. Organizations need to mitigate risk by verifying any professional licenses and certifications across their employees to confirm they are both up to date and free from disciplinary action. By automating license tracking and verification with an automated primary source verification system, HR departments can streamline compliance operations and gain complete visibility and control of their employees.

In this article, we?ll explore primary source verification systems and describe the benefits and processes of setting one up. We?ll also look at some of the core features, operational best practices and a few popular platforms available.

What is Primary Source Verification?

Primary source verification is a system used to confirm the validity of professional licenses and certifications. For those in healthcare, such as an Adult-Gerontology Primary Care Nurse Practitioners (AGPCNP-BC or A-GNP), license verification is a must-have to ensure they are authorized to practice and without any sanctions or disciplinary action.

Primary source verification systems use a range of data networks to scan and cross-check license data held with regulatory authorities, professional bodies, licensing and criminal databases and more.

Using this data, the system is able to assess and determine the employees professional license status in real time. Updates are automatically triggered on expiration or if any discrepancies are discovered such as qualifying changes to databases, specialty renewals or disciplinary acts.

Why Primary Source Verification is Essential for Compliance

Primary source verification is an essential part of any HR compliance program, allowing HR teams to save time, reduce risk, improve staff utilization, and ensure compliance with changing standards and regulations. Its use has the potential to reduce the risks associated with high-profile negligence or malpractice suits.

The system also improves team productivity by providing visibility across the entire organization of any active licenses or certifications in one central system of record.

Pre-built workflows within the system allow departments to automate license application processes, rapidly assess credentials, and maintain up-to-date records for each individual employee.

Core Features of a Primary Source Verification System

Primary source verification systems typically share many of the same core features. These include:

Real-time monitoring and validation of employee licenses and credentials in one centralized system.

Pre-built workflows that are fully configurable to automate license application processes.

Automatic tracking and management of licenses and certifications with primary source verification.

The ability to schedule certification and license renewal reminders.

Integration with other HR systems, such as employee onboarding and offboarding.

Advanced reporting capabilities for data visualization and track progress.

Best Practices for Setting Up and Implementing a Primary Source Verification System

There are several best practices for setting up and implementing a primary source verification system.

Protect employee data by encrypting all records with data security protocols, such as the Health Insurance Portability and Accountability Act (HIPAA) and the Payment Card Industry Data Security Standard (PCI DSS).

Keep your system and processes up to date with changing laws, regulations, industry standards and compliance requirements.

Define clear roles and responsibilities for each department and team involved in maintaining the verification system.

Establish comprehensive protocols for acting on the results of primary source verification and dealing with any discrepancies.

Consider integrating with other areas of HR, such as on-boarding and off-boarding, employee information systems, recruitment and background checks.

Popular Platforms for Primary Source Verification

There are a few popular and reliable platforms available for primary source verification. These include:

Certemy: Certemy is a leader in license verification with an automated primary source verification system that validates occupational licenses and certifications across all your employees. It provides complete visibility and control of your workforce compliance program, is trusted by the largest US employers and can save you time while controlling risk and improving staff utilization.

WestLaw: WestLaw is a comprehensive legal research platform that includes an automated license verification system for verifying and tracking licensed professionals. It provides a range of pre-built workflow tools, offers real-time tracking of employee licenses and credentials, and includes reporting capabilities for data visualization and benchmarking. is focused on enabling employers to quickly and easily verify the identity and employment authorization of their employees. It provides employers with an encrypted web application for secure document collection, as well as a smart engine that verifies documents and checks for discrepancies or fraud.


Primary Source Verification is an essential aspect of any compliance program and a key component of workforce management. Organizations should ensure they understand the process, the benefits and the best practices for setting up and maintaining a primary source verification system. There are now a range of popular and reliable systems available for organizations of all sizes, from very comprehensive all-in-one HR platforms to specialized solutions developed specifically for license verification.


Primary source verification,

license tracking,

workforce compliance