Ultimate Guide to Professional License Verification

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The digital world is rapidly changing the traditional way in which employers manage and verify licenses and certificates of their staff. With the current wave of technological advancement, manual license verification is no longer the primary and preferred method of taking employee-level compliance decisions. Employers are increasingly turning to automated license verification systems to save time, mitigate risk, and improve their workforce compliance programs. This ultimate guide to professional license verification reveals the process, the tools involved, why it is essential, and the benefits it offers employers.

Employment licensing and compliance requirements vary from state to state in the US. These requirements can be a nightmare for employers as they have to continually validate that their employees have all the required licenses and certifications to do the specific job legally. This conundrum is even more complicated for employers in industries such as healthcare and construction that have high employee-turnover rates. Additionally, the punishments for not adhering to compliance rules can be severe.

As such, professional license verification has become an integral part of human resources operations. This process verifies that employees possess the necessary licenses and certifications relevant to their position and that the licenses are in good standing and up to date.

What is Professional License Verification?

Professional license verification is the process of ascertaining the validity of a job candidate or employees license qualification pertinent to their professional duty in a particular industry. This process also includes verification of an applicant?s official transcript, training documents, background screening, certifications, and other relevant status checks.

Professionals, such as pilots, dentists, doctors, gasfitter apprentices, nurses, mediators, and social workers must hold a valid license in order to practice or be employed in those particular professions. Professional license verification helps to differentiate accidental mistakes from intentional fraud.

How is Professional License Verification Conducted?

Professional license verification involves submitting a license application form to the relevant government agency that governs the industry. This form captures the license information of the professional and also includes additional information about the applicant such as general history, current address, qualifications, and academic details. Then, an automated process is triggered that verifies the license data by cross-checking against the records stored in the state’s license database.

As part of the process, the state’s licensing board will send back a response to the employer confirming the status of the license. This response could be a green or a red flag. If a red flag is received, it indicates that either the license is expired, suspended, restricted, or nonexistent.

Why is Professional License Verification Important?

Professional license verification is increasingly becoming an essential part of any organizations recruitment process. This step is necessary to ensure that employers are hiring individuals with the necessary qualifications and that their staff is in compliance with the laws and regulations governing the specific job position or industry. This step also provides employers with the reassurance that their employees are current in their profession and that they are eligible to carry out the tasks they have been hired to do.

In the absence of proper license verification processes, employers are vulnerable to penalties from auditors, regulatory boards, and potential lawsuits. Additionally, they face the risk of employing unqualified personnel to carry out important tasks.

Benefits of Professional License Verification

The primary benefit of professional license verification is that it ensures employees of an organization are suitably qualified to carry out their tasks in a compliant manner following the law. Additionally, employers get the assurance that no fraudulent licenses are being used to secure a position at the organization.

Other benefits of professional license verification include improved team productivity, better cost savings through automated processes, improved staff utilization, better visibility across the entire organization, pre-configured workflows for specific license application processes, and real-time tracking of employee licenses and credentials in one system of record.

Concluding remarks

Professional license verification is becoming an increasingly important process to ensure an organizations compliance with the professional licensing laws and regulations. Automated license verification systems like Certemy, leverage powerful primary source verification technology to provide employers with the necessary reassurance that their staff is qualified to do the work they are employed to do without incurring costly penalties or putting their business at risk.

Topics:

Professional License Verification,

Licensing,

Compliance

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