Verify Pro Licenses with an Automated System using the Ultimate Guide

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No matter the size of your organization, properly verifying all of your employees’ professional licenses is a critical part of Human Resource operations. With over 200 professions requiring licensure in the United States this task can be time-consuming and cumbersome. Fortunately, technology now brings us automated primary source verification systems; tools that make it easier to stay on top of the process and ensure compliance.

In this guide, you will find out why automated license verification is important, what processes it can automate, and what type of data is collected for each license. you will also learn about Certemys automated primary source verification system, a leader in license verification that can help your HR compliance teamstay ahead of regulatory compliance by automating the process of tracking and verifying employees credentials.

Why Is Automated License Verification Important?

Verifying employees professional licenses is an important task that should never be overlooked. Companies must comply with the regulations that require them to confirm their personnel environment is held to the highest standards. Primary source verification of professional licenses means vetting them directly with the issuing government entity. It is beneficial to use an automated system as it can help to protect your organization from potential issues of credential misuse or fraud.

The benefits of automated primary source verification include:

Reduced administrative burden – Automated primary source verification eliminates manual processes and tedious paperwork, freeing up more time to manage the other HR operations.

Reduced risk of non-compliance – Automated primary source verification helps to ensure compliance with regulatory and industry standards.

Reduced risk of fraud – Automated primary source verification reduces the risk of workers claiming to have credentials they don’t actually have.

Enhanced security – Automated primary source verification provides an additional layer of protection that manual processes just can’t match.

What Can an Automated Primary Source Verification System Do?

An automated primary source verification system allows you to quickly and accurately verify and track employee licenses and certifications with the issuing government entity. The system is “always on” and can easily be configured to check and remind you when a license is up for renewal or has expired. It can also be used to inform HR of any corrective action or disciplinary actions taken against an employee.

The system can be used to:

Validate whether an employees license is active and current

Verify credentials with the issuing government entity

Automatically track and manage licenses and certifications

Ensure regulatory compliance

Track employee records and managelicense application processes

Provide visibility and control of the workforce compliance program

What Data is Collected for Each License?

When an automated primary source license verification system is used, it collects data for each professional license and certification. This includes:

Employee name

Credential type

License number

Issuing state/country

Original issue date

Expiration date

Renewal notification

Corrective action or disciplinary action taken against the employee

Verification status (active, inactive, surrendered, expired)

Using these data points the system can ensure that each employee is keeping their licenses current, and that any corrective or disciplinary action taken against them is known.

How Can Certemys Automated Primary Source Verification Help?

Certemy is a leader in license verification with an automated primary source verification system that validates occupational licenses and certifications across your employees, confirming that they are active, appropriately renewed, and free of sanctions or other disciplinary actions. The system provides complete visibility and control of your workforce compliance program, enabling you to automatically track and manage licenses and certifications with primary source verification. It is trusted by some of the largest employers in the US to save time, mitigate risk, and improve staff utilization.

Certemys automated primary source verification system provides:

Real-time tracking of employee licenses and credentials in one system of record

Increased team productivity and visibility across the entire organization

Pre-built workflows that are fully configurable to automate license application processes

Certemys system also integrates with other HR software such as HCM, ATS, and LMS to help ensure that your compliance program is running as smoothly as possible.

Closing considerations

Automated primary source verification systems are a must-have for any HR compliance team. They make it easier to track and manage employee licenses, certifications, and other credentials, while helping to ensure ongoing compliance with regulations and industry standards. Certemys system is a leader in license verification, providing real-time tracking, enhanced visibility, and automated license application processes.

Topics:

Automated License Verification,

Primary Source Verification,

License Tracking

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