License Verification Tool | Clinical Nurse Specialist; Wellness through Acute Care (Adult-Gerontology)

It is no secret that human resource operations and compliance teams face immense pressure to ensure their organizations maintain the highest possible compliance standards. As the cost of small missteps can have significant long-term consequences, organizations have to stay vigilant with their compliance requirements – and this is even more relevant and challenging when it comes to verifying the professional licenses of their staff.

The process of confirming licenses from their respective issuing authorities has traditionally required manual effort, which is not only time consuming but can also be incredibly unreliable. Fortunately, primary source verification (PSV) systems provide a more secure, accurate, and cost-effective approach, giving organizations control of their workforce and providing a significant competitive advantage.

What is Primary Source Verification?

Primary source verification is the process of obtaining valid and up-to-date verification of an individual?s professional license status from the respective issuing state agencies or boards. Once a license is issued, state boards require providers to maintain the currency of their credentials by continuing to meet the educational, clinical, or legal requirements for maintaining their licenses – and primary source verification ensures that these requirements have been fulfilled.

When dealing with professional licenses, verification attempts are made with the primary source of information, namely the issuing agency or board. This information must be validated on a regular basis to ensure the license remains active, and that any requirements set by the issuing agency or board have been met.

The Benefits of Automating Primary Source Verification

Various organizations, such as health care providers and banks, often rely on primary source verification when recruiting new staff or evaluating the credentials of existing personnel. This process is focused on ensuring that licenses and certifications are both current and valid.

Time and Cost Savings

Traditional approaches to obtaining license verification is often time-consuming and costly due to the manual efforts involved in obtaining and validating information from the issuing authority. Automated PSV systems are significantly more efficient, enabling organizations to save time and resources while providing the ultimate assurance that licenses meet the state’s requirements.

Reduced Risk

Organizations can also benefit from the reduced risk enabled by automated PSV systems. In addition to helping organizations get ahead of regulatory compliance, automated PSV allows organizations to efficiently track and manage their license applications to ensure that their employees remain in good standing. This can help organizations improve their team productivity and visibility throughout the organization.

Improved Visibility and Control

Real-time tracking of employee licenses and credentials can be managed in one central location with automated PSV systems. This allows organizations to gain full visibility over their workforce compliance program, with access to an up-to-date dashboard that lists all the licenses and certifications that require verification with the respective issuing authorities.

The Future of Primary Source Verification

Primary source verification is a crucial step in validating professional credentials and ensuring that those working within organizations maintain the highest possible standards of compliance. While the traditional approach of manual source verification can be time-consuming, costly, and prone to errors, automated systems offer an efficient, reliable, and cost-effective approach, allowing organizations to save time, reduce risk, and improve team productivity.


Professional Licenses,

Primary Source Verification,

Automated PSV