Verifying Professional Licenses, Automating Compliance with Primary Source Verification

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Compliance is an integral part of any workplace ? especially in the United States, where stringent regulations govern the process of verifying and maintaining the professional licenses and certifications of employees. Without verifying and monitoring staff credentials, organizations can be exposed to potential compliance risks, causing them significant liability.

Fortunately, technology and automation has allowed the license verification process to be simplified. Primary source verification (PSV) is now used globally by large organizations with thousands of employees to ensure license compliance is met, and to reduce the time and money spent on manually verifying credentials. In this article, we will explore the benefits of automating the professional license verification process, how it works, and why It is such an important part of staying in compliance.

The Benefits of Automating License Verification with Primary Source Verification

Verifying credentials with PSV offers organizations a variety of important benefits. Here are a few of the advantages of automated license verification:

Time and Cost Savings

One of the main advantages of using automated PSV is the time it can save organizations. Gathering and verifying credentials can be both time-consuming and expensive. In contrast, an automated system can instantly verify credentials and help to reduce manual effort. This helps organizations to streamline processes and ensure HR teams can focus on other important activities.

Improved Accuracy

Manually verifying credentials and other documents can lead to data entry errors and other inaccuracies. Human error can be time-consuming to fix and can result in organizations not meeting compliance standards. An automated PSV system, however, will reduce the potential for errors and can act as a safeguard against faulty data.

Reduced Regulatory Risk

Organizations need to make sure their workforce has the necessary qualifications to meet their specific license requirements. Without an automated system, adhering to these regulations can be a challenge. In addition, failing to renew expired licenses and certificates, or incorrectly verifying them, can create legal ramifications. Automating license verification, however, can help to reduce the potential for these kinds of situations from happening.

Enhanced Visibility

Accurately tracking employee certifications and other credentials can also be difficult without a centralized system. Automated license verification offers organizations full visibility into their workforce compliance program. This is especially useful for larger organizations with multiple teams and sub-teams, as it allows the HR team to get a clear picture of their overall compliance status.

How Does Automated License Verification with Primary Source Verification Work?

Using an automated license verification system with PSV provides organizations with the ability to validate and monitor the status of their occupational licenses and certifications. The system will track licenses in real-time and use pre-built workflows to ensure accuracy. It also leverages primary source verification for added security and reliability.

The system begins by collecting the credentials of each employee, including their licenses, certifications, and qualifications. It verifies vital information, such as expiration dates, renewals, and any potential sanctions or disciplinary actions. It will also track and manage required document submissions, such as license applications and renewal forms.

Each employees credentials are then stored in a system of record for immediate access. Automated alerts and notifications can also be sent when these documents approach their expiration dates. In addition, organizations can apply for renewal applications and other documents through the system, allowing them to easily stay ahead of their workforce compliance requirements.

In summary

Automating license verification with PSV is an effective way for organizations to streamline their processes and ensure compliance is met. It offers a number of advantages, from time and cost savings to visibility and improved accuracy. Automated license verification also reduces the potential for potential regulatory risks and helps organizations to create a reliable system of record for their employees.

Topics:

Primary Source Verification,

License Verification,

Automating Compliance

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